Administration Specialist

General Trading Company (GTC) Olayan Group; Riyadh; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading trading firm in Riyadh seeks an Administrative Officer to manage internal office tasks and government relations processes. Responsibilities include renewal of work permits, liaising with government departments, and ensuring documents are filed systematically. Candidates should hold a Bachelor’s degree and possess 2 to 3 years of relevant administrative experience. The role requires strong communication skills and the ability to manage sensitive information.

Qualifications

• 2 to 3 years of administrative experience.
• Experience in handling government-related processes and documentation.
• Strong communication skills and ability to work with confidential information.

Responsibilities

• Handle administrative tasks and government relations processes.
• Deal with all government departments and agencies.
• Systematize filing and keep records of sensitive documents.

Skills

Administrative tasks management

Government relation processes

Confidential information management

Education

Bachelor’s degree in any relevant discipline

Job description

Role Purpose

Handle administrative tasks related to internal office management as well as government relation processes, procedures, and policies, and monitoring administrative projects.

Job Accountabilities & Activities

Government Relations

• Handle renewal of employees work permit, iqama & new Iqama of employees by completing form, online entry of work permit, extracting online registration number for Passport office, arranging payment from accounts and deposit to passport office.
• In emergency, to take care of re-entry visa even during off-duty or weekend/holidays.
• To apply for a visit visa or Invitation Letter online, attestation and check for approval. Approved LOI/visit visa to send respective company/personal through courier.
• Handle visit visa extension prior to expiry date to avoid any penalty to the company.

Official Documents Control

• Deal with all Government Departments, Agencies and other bodies as required.
• Assist management on all matters to the interpretation and application of Saudi Government.
• Dealing with government authorities pertaining to income tax, social security pension
• Assist Management in routine GR related administrative tasks in conjunction with HR Team.

Reporting & Record keeping

• Liaise with members of management and other staff and work as an effective team player
• Ability to manage confidential and other sensitive information
• Systematized filing of all documents

Education & Certifications

Bachelor’s degree in any relevant discipline

Required Years Of Experience

2 to 3 years admin experience