Senior Document Controller — Drive Submittals & Dashboards

Mohammad Al Habib Real Estate Co. | شركة محمد الحبيب العقارية; Riyadh; On-site; SAR 180,000 - 240,000; Full time

Job summary

Mohammad Al-Habib Real Estate Investment Company is seeking an experienced Document Controller to own the project's document control system. You will ensure every drawing, submittal, transmittal, and record is registered, version-controlled, distributed on time, and archived, while actively following up on pending items to prevent bottlenecks.

The role requires 10+ years in document control with at least 5 years on large construction projects, strong Excel skills, and proficiency in SharePoint

Qualifications

• Bachelor's degree in Engineering, Business Administration, Information Management, or a related field (a diploma with strong relevant experience may be considered).
• Certification in document control, records management, or project controls is preferred.

Responsibilities

• Set up, implement, and maintain the Document Management System and the project's document control procedures.
• Register, distribute, track, and archive all incoming and outgoing project documents, including drawings, shop drawings, specifications, RFIs, submittals, MIRs, IRs, NCRs, method statements, and contractual correspondence.
• Maintain document registers, transmittal logs, and revision histories, and make sure only current approved versions are in circulation.
• Follow up daily on all open submittals, RFIs, and approvals with the client, consultant, subcontractors, and internal teams, and escalate overdue items to management with clear action owners and deadlines.
• Prepare and issue weekly and monthly progress reports (submittal status, aging, approval rates, delays, backlog) and track them against targets to drive achievement rates.
• Build and maintain Excel-based trackers, dashboards, and KPI reports that give management a real-time view of document and approval progress.
• Push consistently for the timely closure of pending items, and flag risks to project progress early and with recommendations.
• Apply the project's naming, numbering, and coding conventions, and enforce them across all disciplines.
• Coordinate with the Technical Team, BIM team, Planning, QS, and Site teams to keep the document flow consistent and complete.
• Manage the controlled distribution of drawings and documents to site, and retrieve superseded copies.
• Supervise, train, and provide guidance to junior document controllers and admin staff.
• Prepare and compile as-built documentation, O&M manuals, and handover packages.
• Conduct periodic audits of the document control system and support internal and external quality audits.
• Maintain confidentiality, security, and back-up of project records in line with company and client requirements.

Skills

Advanced Excel

SharePoint

MS Office

Education

Bachelor's degree in Engineering/Business Administration/Information Management

Tools

Power Query

Pivot tables

Macros/VBA

Job description

Mohammad Al-Habib Real Estate Investment Company is seeking an experienced Document Controller to own the project's document control system. You will ensure every drawing, submittal, transmittal, and record is registered, version-controlled, distributed on time, and archived, while actively following up on pending items to prevent bottlenecks.

The role requires 10+ years in document control with at least 5 years on large construction projects, strong Excel skills, and proficiency in SharePoint