Saudi Arabia - Boarding Executive

Inchcape Shipping Services; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Life assurance

Healthcare

Competitive salary

Career development and progression

Values Award celebration events

Team building days

Job summary

Inchcape Shipping Services in Jeddah, Saudi Arabia, seeks a Boarding Executive to join our operations team on a permanent, onsite basis. You will board ships in port and offshore, ensuring documentation is complete and coordinating with the operations team on vessel movements and requirements.

The role involves coordinating crew clearances, airport clearances, and the timely handling of vessel spares, stores, and mail, while maintaining accurate records.

Qualifications

• 2–5 years experience in shipping/port agency.
• Good understanding of port operations and agency services.
• Knowledge of local Middle Eastern ports and regulations.
• Valid driving licence.
• Good spoken English and computer literacy.
• Strong communication, planning and coordination skills.
• Ability to work independently.

Responsibilities

• Attend vessels in port and at anchorage, ensuring all required documentation is completed and signed.
• Communicate vessel movements, updates and requirements to the operations team.
• Coordinate crew and personnel clearance through port security, immigration and customs.
• Assist with airport clearances, personnel transportation and related documentation.
• Oversee the timely loading, delivery and unloading of vessel spares, stores and mail.
• Coordinate the transportation and storage of landed items, ensuring safe handling procedures.
• Maintain accurate trip records, log sheets and operational documentation.
• Process seamen visa applications and resolve immigration-related delays.
• Support local purchasing and general operational requirements.
• Ensure compliance with company procedures, ISS systems and Line Manager instructions.]

Skills

Experience in shipping/port agency

English proficiency

Driving licence

Communication skills

Organization & planning

Problem-solving

Independent work

Education

Grade 12 or equivalent

Job description

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Boarding Executive will report to the Operations Manager, the main responsibilities of this position will involve boarding ships in-port/offshore at designated port/s to execute shipping operations and assist with all outdoor activities pertaining to shipping operations.

Contract: Permanent

Location: Jeddah, Saudi Arabia (Onsite)

Key Responsibilities:

• Attend vessels in port and at anchorage, ensuring all required documentation is completed and signed.
• Communicate vessel movements, updates and requirements to the operations team.
• Coordinate crew and personnel clearance through port security, immigration and customs.
• Assist with airport clearances, personnel transportation and related documentation.
• Oversee the timely loading, delivery and unloading of vessel spares, stores and mail.
• Coordinate the transportation and storage of landed items, ensuring safe handling procedures.
• Maintain accurate trip records, log sheets and operational documentation.
• Process seamen visa applications and resolve immigration-related delays.
• Support local purchasing and general operational requirements.
• Ensure compliance with company procedures, ISS systems and Line Manager instructions.

Candidate Requirements:

• 2 - 5 years experience in a similar role within the shipping or port agency industry.
• Good understanding of port operations and agency services.
• Knowledge of local Middle Eastern ports and regulations.
• Minimum Grade 12 education or equivalent.
• Valid driving licence.
• Good spoken English and computer literacy.
• Strong communication and customer service skills.
• Excellent organisational, planning and coordination skills.
• Strong problem-solving skills with the ability to work independently.

You will receive:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective- we connect the world and see the bigger picture.

The Power of People- we rely on the strength of local agent knowledge and relationships.

Progress- we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

#LI-Onsite