Boarding Executive

Inchcape Shipping Services; Saudi Arabia; On-site; SAR 90,000 - 120,000; Full time

Benefits offered by this job

Life assurance

Healthcare

Competitive salary

Career development and progression

Values Award celebration events

Team building days

Job summary

Inchcape Shipping Services seeks a Boarding Executive to support in-port and offshore shipping operations in Jeddah, Saudi Arabia, onsite. The role reports to the Operations Manager and centers on executing boarding activities, documentation, and coordination with security, immigration, and customs.

Responsibilities cover vessel movements, cargo handling, and related admin, with a focus on compliance and efficient operations across the port.

Qualifications

• 2 - 5 years experience in a similar role within the shipping or port agency industry.
• Good understanding of port operations and agency services.
• Knowledge of local Middle Eastern ports and regulations.
• Minimum Grade 12 education or equivalent.
• Valid driving licence.
• Good spoken English and computer literacy.
• Strong communication and customer service skills.
• Excellent organisational, planning and coordination skills.
• Strong problem-solving skills with the ability to work independently.

Responsibilities

• Attend vessels in port and anchorage, completing required documentation.
• Communicate vessel movements to the operations team.
• Coordinate crew clearance through port security, immigration and customs.
• Assist with airport clearances, personnel transportation and related documentation.
• Oversee loading, delivery and unloading of vessel spares, stores and mail.
• Coordinate transportation and storage of landed items, ensuring safe handling procedures.
• Maintain accurate trip records, log sheets and operational documentation.
• Process seamen visa applications and resolve immigration-related delays.
• Support local purchasing and general operational requirements.
• Ensure compliance with company procedures, ISS systems and Line Manager instructions.

Skills

Port operations knowledge

Customer service

Communication

Organisational skills

Problem solving

English language

Independent work

Education

Grade 12 education

Tools

MS Office

Job description

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Boarding Executive will report to the Operations Manager, the main responsibilities of this position will involve boarding ships in-port/offshore at designated port/s to execute shipping operations and assist with all outdoor activities pertaining to shipping operations.

Contract: Permanent

Location: Jeddah, Saudi Arabia (Onsite)

Key Responsibilities:

• Attend vessels in port and at anchorage, ensuring all required documentation is completed and signed.
• Communicate vessel movements, updates and requirements to the operations team.
• Coordinate crew and personnel clearance through port security, immigration and customs.
• Assist with airport clearances, personnel transportation and related documentation.
• Oversee the timely loading, delivery and unloading of vessel spares, stores and mail.
• Coordinate the transportation and storage of landed items, ensuring safe handling procedures.
• Maintain accurate trip records, log sheets and operational documentation.
• Process seamen visa applications and resolve immigration-related delays.
• Support local purchasing and general operational requirements.
• Ensure compliance with company procedures, ISS systems and Line Manager instructions.

Candidate Requirements:

• 2 - 5 years experience in a similar role within the shipping or port agency industry.
• Good understanding of port operations and agency services.
• Knowledge of local Middle Eastern ports and regulations.
• Minimum Grade 12 education or equivalent.
• Valid driving licence.
• Good spoken English and computer literacy.
• Strong communication and customer service skills.
• Excellent organisational, planning and coordination skills.
• Strong problem-solving skills with the ability to work independently.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.