Sales and Marketing Coordinator

Boehringer Ingelheim; Riyadh; On-site; SAR 90,000 - 130,000; Full time

Job summary

Boehringer Ingelheim is seeking a Sales & Marketing Coordinator in Riyadh for a 12-month fixed-term contract engaged through a third-party outsourcing partner. The role supports Marketing, Sales and Market Access teams, coordinating events, travel, budgets and promotional materials.

The ideal candidate has a bachelor's in Marketing or related field, 1–2 years in marketing or admin with vendor management and PO processing, strong MS Office and SAP exposure, and business fluency in Arabic and

Qualifications

• Bachelor’s degree in Marketing, Business Administration, or related field.
• 1–2 years in marketing or admin roles, with vendor management and PO processing.
• Proficient in Microsoft Office; SAP/BI knowledge a plus.
• Arabic and English business fluency.
• Saudi national is required.

Responsibilities

• Coordinate end-to-end event planning and travel logistics.
• Manage financial reporting and budgeting for marketing activities.
• Handle procurement, vendor communications, and quotations.
• Ensure SOP compliance and policy adherence.
• Support promotional material management and inventory.
• Collaborate with cross-functional teams and external partners.

Skills

Vendor management

Financial reporting

Analytical mindset

Organizational skills

Communication skills

Multitasking

Education

Bachelor's in Marketing/Business Admin

Tools

Excel

PowerPoint

SAP

Business Warehouse

IBP

Job description

ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa & Sub Sahara Africa) Northeast & West Africa, Near East & UAE, Saudi Arabia, Gulf & East Africa (SAGEA).

IMETA is home to more than 47 nationalities. We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.

The Position:

The Sales & Marketing Coordinator will play a pivotal role in supporting the Marketing, Sales and Market Access teams by ensuring seamless coordination of events, financial processes, promotional materials, and compliance with company policies. This role requires strong organizational, communication, and analytical skills to manage multiple responsibilities effectively while maintaining attention to detail.

This role will be based in Riyadh and will report to the Head of Business Unit.

This role is offered on a 12-month fixed-term contract and will be engaged through a third-party outsourcing partner.

Responsibilities:

• Event & Travel Coordination:


• Manage the end-to-end event planning process, including documentation, approvals, execution, and reconciliation, ensuring compliance with company policies


• Coordinate travel, accommodation, and visa requirements for BI employees, patient organizations, payers, and HCPs attending BI-sponsored events


• Financial & Budget Management:


• Facilitate purchasing, payment processes, and financial reporting for Marketing, Sales and Market Access activities


• Monitor budgets, track expenses, process purchase orders (POs), and ensure accurate and transparent financial reporting


• Collaborate with finance teams to consolidate reports and maintain cost control


• Promotional Material & Inventory Management:


• Liaise with suppliers for the production, supply, and distribution of promotional materials


• Oversee stock management systems to ensure optimal inventory levels and efficient utilization of materials


• Serve as the primary point of contact for external vendors, handling communications, quotations, and procurement processes


• Ensure adherence to Standard Operating Procedures (SOPs) and compliance with company policies in all marketing and procurement activities


• Identify and implement process improvements to enhance efficiency and cost-effectiveness


• Vendor & Process Management:


• Serve as the primary point of contact for external vendors, handling communications, quotations, and procurement processes


• Ensure adherence to Standard Operating Procedures (SOPs) and compliance with company policies in all marketing and procurement activities


• Identify and implement process improvements to enhance efficiency and cost-effectiveness

Requirements:

• Bachelor’s degree in Marketing, Business Administration, or a related field


• 1-2 years in a Marketing, Sales, or administrative role, with experience in vendor management, financial reporting, and purchase order processing


• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and financial reporting tools


• Knowledge of SAP, Business Warehouse, IBP, and financial planning processes is an asset


• Strong organizational and multitasking abilities with attention to detail


• Analytical mindset with a proactive approach to improving processes


• Effective communication and interpersonal skills to build and maintain relationships


• Business fluency in Arabic & English


• Must be a Saudi National

SPL Screening:

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third‑party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com