Riyadh Office & Operations Coordinator - Hybrid (4/1)

FileCloud; Riyadh; On-site; SAR 78,000 - 134,000; Full time

Benefits offered by this job

Lunch stipend

Wellbeing stipend

Internet reimbursement

Hardware reimbursement

Annual bonus

Hybrid schedule

Job summary

FileCloud is seeking a full-time, office-based Office & Operations Coordinator in Riyadh, Saudi Arabia to manage day-to-day office execution, facility logistics, procurement administration, document control, and renewal tracking. Reporting to the Managing Director and collaborating with HR, Finance, and IT, you will coordinate interviews, onboarding, vendor records, and weekly status updates for deadlines.

This role requires 3-5 years of relevant experience and a business degree, with fluency in

Qualifications

• 3-5 years of experience in office administration, operations coordination or similar in Saudi Arabia.
• Diploma or bachelor's degree in business administration, operations, HR, finance or related field.
• Fluent Arabic and strong business English, both written and spoken.
• Strong MS 365 knowledge: Outlook, Teams, Word, Excel, PowerPoint.
• Capable of building and maintaining accurate trackers and documents.
• Professional judgement, discretion and handling confidential information.
• Able to work with limited supervision and manage changing priorities.
• Experience in multinational technology, professional services or scaling businesses preferred.
• Exposure to Saudi government platforms, iqama/visa administration, supplier support preferred.
• Riyadh-based or able to work regularly from Riyadh office.

Responsibilities

• Office Operations & Facilities management and coordination.
• Employee & Recruitment coordination, onboarding and logistics.
• Compliance admin and renewal tracking with calendars and alerts.
• Procurement & Finance administration, approvals and invoicing support.
• Executive & Team coordination, meetings and travel arrangements.
• Document control and reporting with weekly status updates.
• Escalation and delegation within approved authority and governance.
• Scope boundaries to avoid specialist accountability.

Skills

Office administration

Operations coordination

Vendor management

Document control

Deadline tracking

Bilingual English/Arabic

Education

Diploma or Bachelor's degree in Business Administration / Operations / HR / Finance

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

FileCloud is seeking a full-time, office-based Office & Operations Coordinator in Riyadh, Saudi Arabia to manage day-to-day office execution, facility logistics, procurement administration, document control, and renewal tracking. Reporting to the Managing Director and collaborating with HR, Finance, and IT, you will coordinate interviews, onboarding, vendor records, and weekly status updates for deadlines.

This role requires 3-5 years of relevant experience and a business degree, with fluency in