Resource planning specialist

Red Sea Gateway Terminal; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Red Sea Gateway Terminal is seeking an Administrative Planner to ensure efficient planning and coordination of resources across divisions in Jeddah. The role focuses on understanding how each department interacts to meet all employees’ requirements and needs.

Candidates should have a bachelor’s in Admin, fluent English, and 1–3 years of relevant experience. Attention to details, safety-mindedness, and strong time management are essential for success in this role.

Qualifications

• Bachelor’s degree in Admin or related field.
• Fluent in English: reading, writing and speaking.

Responsibilities

• Administrate and coordinate the activities related to the Behavioral Improvement and Consequence Management program (BICM)
• Arrange, monitor and control TSD employee vacation plan
• Assess, analyze and resolve problems related to personnel. Escalate if needed.
• Ensure that work is performed to the highest standard consistent with resources, the time available and within the department requirements.
• Know the rules, regulations, policies and procedures of the company and ensure their implementation within the Division.
• Liaise with HR Division and Port Authority for alignment of strategies and information sharing. Coordinate the obtention of government and Port Authority documentations such as IQAMA, Port Permits, Insurance, Certificates, etc.
• Manage technical services division training matrix and employee career path
• Manage the scheduling of the personnel, time record review and preparation of overtime request. Monitor the accuracy and analyze the reports from the people scheduling system.
• Other reasonable duties within the overall function of the job
• Prepare and provide TSD monthly incentive to finance division
• Sustain the Document Management System and ensure compliance across the department guaranteeing proper revision, communication and disposal processes.

Skills

Attention to details

Safety-minded

Problem solving

Adaptability

Time management

Team player

Verbal and written communication

Education

Bachelor's degree in Admin or related field

Tools

Microsoft Office

Job description

Purpose of the job:

To ensure the efficiency of planning and coordinating the resources that divisions need to function effectively. Understand how each department interacts with every other division to plan effectively and fulfill all the employees’ requirements and needs.

Qualification/Capabilities:

Bachelor’s degree in Admin or related field.

Fluent in English: reading, writing and speaking

Skills/Attributes:

Attention to details, safety-minded, physical ability, problem solving, adaptability, time management, work ethic, team player

Required Experience:

1-3 years of relevant work experience.

Marine port industry is advantageous.

Key Accountabilities/Responsibilities:

Administrate and coordinate the activities related to the Behavioral Improvement and Consequence Management program (BICM)

Arrange, monitor and control TSD employee vacation plan

Assess, analyze and resolve problems related to personnel. Escalate if needed.

Ensure that work is performed to the highest standard consistent with resources, the time available and within the department requirements.

Know the rules, regulations, policies and procedures of the company and ensure their implementation within the Division.

Liaise with HR Division and Port Authority for alignment of strategies and information sharing. Coordinate the obtention of government and Port Authority documentations such as IQAMA, Port Permits, Insurance, Certificates, etc.

Manage technical services division training matrix and employee career path

Manage the scheduling of the personnel, time record review and preparation of overtime request. Monitor the accuracy and analyze the reports from the people scheduling system.

Other reasonable duties within the overall function of the job

Prepare and provide TSD monthly incentive to finance division

Sustain the Document Management System and ensure compliance across the department guaranteeing proper revision, communication and disposal processes.

Performance Indicators:

• Incentive cost
• Monthly reporting to duty hours
• Project Management
• Training completion
• Vacation plan progress

Technical Competencies:

• Audit preparation and execution
• Budgeting - Basic Level
• First aid
• Microsoft Office (Excel, Word, PowerPoint, and Outlook) - Medium Level
• Project management - Basic Level
• Root Cause Analysis
• Rules and regulations for Governmental related processes
• Statistical Analysis
• Time and resources management
• Time management techniques
• Verbal and writing communication