Remote Administrative Support Assistant

PULSE MEDIA; Remote; SAR 30,000 - 50,000; Full time

Job summary

A leading media company seeks a dependable Entry-Level Administrative Assistant to support remote operational workflows in the MENA region. The role includes data management, task coordination, and operational tracking with a focus on accuracy and organization. Ideal candidates are detail-oriented and self-motivated, with strong spreadsheet skills. This position offers opportunities for growth within the organization as high-performing individuals may advance to roles such as Operations Coordinator or Team Lead.

Qualifications

• Comfortable working with spreadsheets (Google Sheets or Microsoft Excel).
• Basic written communication skills with professional clarity.
• Ability to work independently in a remote environment with minimal supervision.

Responsibilities

• Maintain and update spreadsheets and databases daily.
• Review data entries for completeness and accuracy before finalizing updates.
• Categorize incoming administrative requests according to workflows.

Skills

Attention to detail

Organizational skills

Basic written communication

Spreadsheet management

Time management

Job description

Position Overview

We are seeking a dependable, highly organized, and detail‑oriented Entry‑Level Administrative Assistant to support remote operational and administrative workflows across regional teams serving the MENA region, including the UAE, Qatar, and Saudi Arabia. This position plays an essential role in maintaining structure, clarity, and consistency within daily operations.

This role is ideal for individuals who thrive in well‑defined, process‑driven environments and take satisfaction in keeping systems organized and accurate. The successful candidate will enjoy working behind the scenes to ensure that data is clean, records are complete, tasks are properly tracked, and workflows move forward without disruption. You will contribute to the operational backbone of the organization by ensuring documentation, reporting, and tracking systems remain reliable and up to date.

As an entry‑level opportunity, this role is designed to provide a practical foundation in administrative support, operational coordination, and remote workflow management. While prior experience is not mandatory, success in this role requires strong attention to detail, comfort with structured and sometimes repetitive tasks, and the confidence to ask questions when information is incomplete or unclear.

Candidates who demonstrate consistency, reliability, and a willingness to learn will find clear opportunities for growth and advancement.

Primary Responsibilities

Administrative Data Management

• Maintain and update spreadsheets, internal databases, and tracking systems on a daily basis
• Review data entries for completeness, consistency, and accuracy before finalizing updates
• Standardize formatting across records, including names, contact details, geographic regions, identifiers, and notes
• Identify and correct errors, duplicate records, inconsistencies, and missing information
• Flag incomplete or unclear entries and communicate with relevant team members for clarification
• Ensure datasets remain clean, structured, and optimized for operational reporting and downstream processes
• Support the organization’s data hygiene standards to improve efficiency and reliability

Task & Request Coordination

• Review incoming administrative requests and categorize them according to established workflows
• Assign or route tasks to appropriate team members based on defined responsibilities
• Monitor task progress from initiation through completion
• Proactively follow up on pending, overdue, or incomplete tasks to ensure timely resolution
• Maintain accurate documentation of task statuses, updates, and outcomes
• Help ensure that no requests are overlooked or left unresolved

Tracking, Logs & Reporting

• Maintain operational trackers reflecting completed tasks, pending items, and work in progress
• Record daily activities, including updates performed, issues identified, and follow‑up actions required
• Prepare concise daily or periodic summary reports outlining progress, bottlenecks, and outstanding items
• Identify recurring patterns, workflow inefficiencies, or data gaps and elevate findings for process improvement
• Contribute to transparency and visibility across teams by ensuring accurate reporting

Scheduling & Coordination Support

• Assist with basic scheduling coordination, including confirming availability and updating shared calendars
• Update internal timelines and schedules based on provided instructions
• Send reminders, confirmations, or follow‑ups to support deadline adherence
• Track completion of onboarding steps, internal checklists, operational milestones, or documentation requirements
• Support team coordination by ensuring administrative details are not missed

Quality Assurance & Record Accuracy

• Review work prior to submission to ensure compliance with internal guidelines and quality standards
• Maintain consistent file naming conventions, folder organization, and documentation structures
• Ensure records remain accessible, organized, and properly archived
• Support continuous operational efficiency by keeping systems clean, standardized, and reliable
• Contribute to maintaining high standards of accuracy across administrative workflows

Performance Expectations

• Deliver a consistently high level of accuracy with minimal errors
• Maintain dependable daily output and meet assigned deadlines
• Demonstrate strong attention to detail in all documentation and tracking activities
• Communicate clearly and promptly when clarification or support is needed
• Follow standard operating procedures (SOPs) precisely and consistently
• Show reliability, accountability, and ownership of assigned responsibilities

Required Qualifications

• Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
• Strong attention to detail and ability to follow written instructions carefully
• Basic written communication skills with professional clarity
• Ability to work independently in a remote environment with minimal supervision
• Reliable internet connection and access to a computer suitable for remote work
• Strong organizational habits and time management skills
• Entry‑level candidates are encouraged to apply; structured training and ongoing guidance will be provided

Work Details

• Location: Fully remote (Work from Home)
• Schedule: Flexible scheduling windows with consistent availability required
• Hours: Full‑time or part‑time options available depending on workload and project needs
• Collaboration: Remote coordination with regional teams across the MENA region

Growth & Development Opportunities

This role provides hands‑on exposure to operational systems, administrative processes, task coordination workflows, and data management practices within a structured remote environment. High‑performing team members may be considered for advancement into roles such as:

Role

• Senior Administrative Assistant
• Operations Coordinator
• Quality Assurance Support
• Team Lead or Workflow Supervisor

Progression opportunities will depend on individual performance, reliability, demonstrated initiative, and business needs.

Job Requirements

Key Skills

• Entry‑Level Administrative Support
• Remote Operations Coordination
• Data Entry & Spreadsheet Management
• Administrative Tracking & Reporting
• Work From Home Administration
• Remote Jobs UAE
• Remote Jobs Saudi Arabia
• Remote Jobs Qatar
• Task Monitoring & Documentation Control

Experience Range

• 0–2 years of experience in administrative support, coordination, data entry, or related fields
• Fresh graduates and early‑career candidates welcome
• Internship, academic, or volunteer experience involving organization, documentation, spreadsheets, or tracking systems is considered an advantage