Property and Inventory Control Officer / Senior Officer

Dr soliman fakkeh hospital; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Dr Soliman Fakkeh Hospital seeks a Fixed Asset Officer to manage assets from receipt to disposal, ensuring accurate records, proper transfers, and compliance with hospital policies.

You will coordinate with Purchasing, Biomedical and Accounts teams, perform three-way verifications, generate GRNs, maintain the asset stockroom, and prepare management reports on transfers and disposals.

Qualifications

• Officer: 0 - 2 years of fixed asset and inventory management experience.
• Senior Officer: Minimum of 3 years of fixed asset and inventory management experience.
• Bachelor's degree in Accounting, Finance, or related discipline.
• Excellent command of oral and written English and Arabic.

Responsibilities

• Communicate daily with Purchasing to track POs and requests, and follow up on missing documents.
• Perform three-way checks on received items (PO, invoice, items) and ensure matching price, description and quantity.
• Fill out receiving forms accurately and obtain custodian signatures.
• Coordinate with Biomedical department for acceptance forms signed by Biomedical Manager/Director.
• Prepare Excel listing of received items and save monthly in shared folder.
• Create GRN, distribute copies to Purchasing and Accounts Payable, obtain signatures.
• Register itemized GRNs in Oracle with category, sub-category, cost center, location and custodian.
• Follow up CIP transactions, ensure capitalization when assets are in use.
• Verify transfer and disposal requests, coordinate asset transfers, assign custodians and update system.
• Prepare management summary reports on transfers and disposals.
• Obtain technical assessment reports for each disposal item signed by managers.

Skills

Attention to detail

Reporting skills

English proficiency

Arabic proficiency

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Purpose

Responsible for receiving recording registering transferring and disposing of fixed assets for the designated Fakeeh Care functions or entities Ensures accurate documentation timely processing of transfers and disposals monitoring of asset movements and full compliance with Fakeeh Care policies and regulatory requirements

Key Responsibilities and Duties

Communicate daily with the Purchasing Department to track new purchase orders POs and requests and follow up on any missing documents. Perform a three-way check on received items PO invoice and physical items ensuring price description and quantity match. Ensure the receiving form is accurately filled out with all required information and obtain the custodian s signature. Follow up with the Biomedical department on all relevant items to obtain an acceptance form signed by the Biomedical Manager Director. Prepare an Excel file listing received items by PO GRN supplier name barcode department date and location save monthly in the shared folder. Create the Goods Receipt Note GRN distribute copies to the Purchasing Department and Accounts Payable and obtain signatures from both departments. Register itemized GRNs once posted in Mass Addition in Oracle allocating category sub-category cost center location and custodian. Follow up on any CIP transactions to ensure receiving is done and ensure capitalization when assets are in use. Check and verify all incoming transfer and disposal requests ensuring items match descriptions and barcodes. Review transfer forms coordinate asset transfers assign custodians and update the system accordingly. Prepare summary reports for management on all transfers and disposals. Ensure technical assessment reports are submitted for each disposal item signed by the Manager Director of the technicians. Contact scrap buyers obtain at least three quotations submit to the Scrap Committee coordinate payment and supervise removal of items. Maintain proper organization of the Property Control stockroom and act as custodian for the Scrap Cage. Investigate any damage to fixed assets not caused by normal wear and tear and report to the line manager. Assist in physical inventory counts and participate in other projects as assigned. Other duties as assigned within the scope of the job.

Skills and Abilities

Proficiency in Microsoft Word Excel and PowerPoint. Strong attention to detail and ability to meet deadlines. Strong reporting skills. Officer: 0 - 2 years of experience in fixed asset and inventory management or related field. Senior Officer: Minimum of 3 years of experience in fixed asset and inventory management or related field. Bachelor's degree in Accounting, Finance, or related discipline. Excellent command of oral and written English and Arabic.