Project management coordinator- Internship

Jari Solutions; Saudi Arabia; On-site; SAR 120,000 - 180,000; Full time

Job summary

Jari Solutions is seeking an experienced Project Coordinator to provide comprehensive administrative support for planning, execution, monitoring, and documentation of complex projects and cross-functional initiatives. You will coordinate stakeholders, support meetings, maintain documentation, and track actions and deliverables to ensure timely communication across teams.

The role requires a Bachelor's degree and hands-on PMO experience, with strong MS Office skills and the ability to work with

Qualifications

• Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
• Experience in project coordination, PMO, or a related role.
• Experience with cross-functional teams and multiple stakeholders.
• PMI certification (PMP, CAPM) is an advantage.

Responsibilities

• Coordinate and schedule project meetings with internal and external stakeholders.
• Prepare and distribute project meeting agendas, materials, and relevant documentation.
• Attend project meetings and prepare accurate and structured meeting minutes and action logs.
• Track project action items, deliverables, milestones, and deadlines, and follow up with responsible stakeholders.
• Support project managers in planning, coordinating, and monitoring project activities.
• Maintain project plans, trackers, reports, presentations, and other project documentation.
• Prepare project status updates, summaries, presentations, and briefing materials for management.
• Coordinate with cross-functional teams to ensure alignment and timely completion of project activities.
• Organize and maintain project files and documentation in accordance with established procedures.
• Support project reporting by collecting, consolidating, and analyzing relevant project information.
• Identify and escalation project-related issues, delays, or risks to the Project Manager when appropriate.
• Maintain confidentiality of sensitive project, business, and strategic information.
• Perform other project coordination and administrative duties as assigned by the Project Manager or direct manager.

Skills

Project coordination

Stakeholder management

Organizational skills

Attention to detail

Communication skills

Time management

Analytical skills

Education

Bachelor's degree in Project Management, Business Administration, Engineering, or a related field

Tools

Microsoft Office

Job description

Job Purpose

To provide project coordination and administrative support to ensure the effective planning, execution, monitoring, and documentation of projects and cross-functional initiatives. The role is responsible for coordinating stakeholders, supporting project meetings, maintaining project documentation, tracking action items and deliverables, and ensuring timely communication across project teams.

Key Responsibilities

• Coordinate and schedule project meetings with internal and external stakeholders.
• Prepare and distribute project meeting agendas, materials, and relevant documentation.
• Attend project meetings and prepare accurate and structured meeting minutes and action logs.
• Track project action items, deliverables, milestones, and deadlines, and follow up with responsible stakeholders.
• Support project managers in planning, coordinating, and monitoring project activities.
• Maintain project plans, trackers, reports, presentations, and other project documentation.
• Prepare project status updates, summaries, presentations, and briefing materials for management.
• Coordinate with cross-functional teams to ensure alignment and timely completion of project activities.
• Organize and maintain project files and documentation in accordance with established procedures.
• Support project reporting by collecting, consolidating, and analyzing relevant project information.
• Conduct ad hoc research and administrative activities related to projects and strategic initiatives.
• Identify and escalation project-related issues, delays, or risks to the Project Manager when appropriate.
• Maintain confidentiality of sensitive project, business, and strategic information.
• Perform other project coordination and administrative duties as assigned by the Project Manager or direct manager.

Qualifications & Experience

• Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
• Previous experience in project coordination, project management support, PMO, or a related role.
• Experience working with cross-functional teams and multiple stakeholders.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Knowledge of project management methodologies, tools, and processes is preferred.
• PMP, CAPM, or other project management certification is an advantage.

Key Skills & Competencies

• Project coordination and follow-up.
• Planning and organizational skills.
• Stakeholder management.
• Time management and prioritization.
• Reporting and documentation.
• Communication and interpersonal skills.
• Attention to detail and accuracy.
• Problem-solving and analytical skills.
• Ability to manage multiple projects and deadlines.
• Ability to work effectively in a fast-paced, cross-functional environment.
• High level of confidentiality and professionalism.