Office Coordinator / Secretary

National Medical Care; Riyadh; On-site; SAR 35,000 - 50,000; Full time

Job summary

A leading healthcare institution in Riyadh is seeking an Office Coordinator to provide comprehensive secretarial services. The ideal candidate will have a Diploma in Secretarial Studies and at least 2 years of experience as a Secretary. Key responsibilities include providing secretarial support, organizing departmental meetings, and managing the daily operations of the office. This full-time role is pivotal for ensuring efficient administrative processes in a healthcare setting, focusing on patient care and confidentiality.

Qualifications

• 2 years experience as Secretary is required.
• Strong ability to maintain confidentiality in handling documents.
• Experience in medical environments preferred.

Responsibilities

• Ensure superior quality of medical treatment and understanding to patients.
• Provide secretarial support, including typing and organizing meetings.
• Coordinate daily administrative operations of the Office of the Chief of Medical Staff.

Skills

Secretarial skills

Communication

Organizational skills

Confidentiality

Education

Diploma in Secretarial Studies

Bachelor’s Degree/Diploma in Medical Secretarial Course

Tools

Office machines (fax, copy machine, computer)

Job description

The Office Coordinator will provide comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize her workload, liaising closely with other medical secretaries in the department.

The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.

Responsibilities

• Ensures that a superior quality of medical treatment, compassion, and understanding is given to every patient served at the Care National Hospital.
• Provide secretarial support including word processing/typing, minute taking, and organization of departmental meetings.
• Arrange and organize departmental meetings as requested by the designated/assigned Department head.
• Answer the telephones, take messages, and deal with enquiries from patients, doctors, and company representatives as appropriate.
• Coordinate and supervise the daily administrative operations of the Office of the Chief of Medical Staff.
• Receive, log, and distribute all incoming and outgoing correspondence.
• Create and maintain an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required, ensuring at all times that such documents and information are treated with strict confidentiality.
• Accomplish basic studies and special projects as assigned by the Head of Department.
• Assist the Head of department with day‑to‑day work schedule.
• Compose correspondences as instructed and prepare various statistical reports as required by the Head of department.
• Undertake administrative work related to committees chaired or attended by the assigned Head(s) of Department including arranging meeting venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to completion.
• Monitor monthly statistical reports submitted by assigned head(s) of departments including performance assessments and leaves of all staff under the assigned department(s).
• Be responsible for maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitoring issuance.
• Operate office machines such as fax, copy machine, and computer.
• Perform other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.

Qualifications

Education:

• Diploma in Secretarial Studies
• Bachelor’s Degree/Diploma in Medical Secretarial Course

Experience:

• Required: 2 years experience as Secretary

Seniority Level

• Associate

Employment Type

• Full‑time

Job Function

• Health Care Provider, Administrative, and Other

Industries

• Hospitals and Health Care, Hospitals, and Executive Offices