Office and Administration Manager

BTG Pactual; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A global financial institution is seeking an Office & Administration Manager based in Riyadh. This role involves managing office operations, providing executive support, and ensuring compliance with regulatory bodies. The ideal candidate is bilingual, highly organized, and has a bachelor's degree or diploma in a relevant field. Responsibilities include coordinating events, overseeing vendor relationships, and managing travel logistics. The company offers a competitive compensation package and a professional, international working environment.

Benefits

Professional, international working environment

Challenging, rewarding career

Collaborative environment

Competitive compensation package

25 working days vacation

Health Insurance

Qualifications

• Fluent in both English and Arabic.
• Robust experience in a similar role.
• Proactive and self-driven approach to office management.
• Ability to manage multiple tasks and prioritize effectively under pressure.
• Strong focus on accuracy and detail in all tasks.
• Highly organized with a structured and systematic approach to work.
• Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• Strong proficiency in office software and IT systems.
• Exceptional ability to organize tasks, schedules, and resources efficiently.
• Strong leadership and team management skills to oversee office staff and operations.

Responsibilities

• Oversee and manage the company’s accounts with regulatory bodies.
• Provide executive assistance and manage communications.
• Coordinate diaries and arrange meetings for executives.
• Maintain the office floor plan and coordinate office moves.
• Support reception staff and manage holiday requests.
• Oversee office maintenance and manage first aid compliance.
• Maintain relationships with office vendors and manage operational expenses.
• Coordinate travel bookings and logistics for executives.
• Arrange and manage company events.

Skills

Bilingual

Self-Motivation

Multitasking & Prioritization

Attention to Detail

Organized & Methodical

Communication Skills

IT Proficiency

Organizational Skills

Management Skills

Education

Bachelor's degree or Diploma in a relevant field

Job description

BTG Pactual is a global financial institution founded in 1983. We are the largest investment bank in Latin America, with a culture that emphasizes entrepreneurship, agility and client-centric solutions. We serve clients from offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia). The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

• Administrative:
  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

• Office Management:
  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

• Logistics:
  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace and agility of a young company. As an expanding firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity to grow, including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

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