Marketing Activation Coordinator

Astek; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Astek is seeking a Marketing Activation Coordinator to serve as the Marketing team's on-site coordinator for activations, handling on-ground execution, planning support, and reporting from the office.

The role requires traveling to various regions, coordinating with internal and external partners, and ensuring brand standards while delivering timely post-activation reports.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or a related field.
• Fresh graduates are welcome (we will train).
• Willingness to travel across regions and work flexible hours during activations.
• Valid driver’s license and ability to be on-site as needed.
• Physically able to be present during setup and installation for extended periods.
• Strong organizational and coordination skills; able to manage multiple activations at once.
• Excellent communication and interpersonal skills (Arabic and English).
• Proficiency with MS Office, PowerPoint and Excel for planning and reporting.
• Ability to balance desk-based work with frequent fieldwork.
• Team player with the ability to work independently on-site.

Responsibilities

• Serve as on-site point for information booth and registration.
• Oversee activations on-site in the main city and other regions.
• Identify and resolve issues in real time; make decisions under pressure.
• Register chronic cases on-site and explain health services to attendees.
• Support pre-activation planning, timelines, and logistics from the office.
• Assist wider marketing team with day-to-day coordination between events.
• Compile post-activation reports covering execution, budgets, issues, and recommendations.
• Coordinate with internal teams and external partners on requirements and timelines.

Skills

Organizational skills

Coordination skills

Communication skills

Arabic and English proficiency

Problem-solving

Attention to detail

Team collaboration

Education

Bachelor’s degree in Marketing, Business, Communications, or related field

Tools

MS Office

PowerPoint

Excel

Job description

For one of our clients, we are looking for an Marketing Activation Coordinator to act as the Marketing team’s coordinator across both field and office environments; managing the on-ground execution of marketing activations while supporting planning, coordination, and reporting from the office.

Key Responsibilities

• Serve as the primary on-site point of responsibility for managing the information booth and its activities, including supporting user navigation on the mobile application and ensuring accurate registration.
• Attend and oversee marketing activations on-site in the main city and other regions, ensuring each event runs according to the plan and brand standards.
• Identify and resolve issues in real time, make sound decisions under pressure, and elevate when necessary.
• Register chronic cases on-site, ensure proper documentation is completed, and clearly explain the health services to attendees.
• Support pre-activation planning, timelines, logistics, and material readiness from the office.
• Assist the wider marketing team with day-to-day coordination and deliverables between events.
• Compile post-activation reports covering execution, outcomes, budgets, issues, and recommendations; maintain organized records.
• Coordinate with internal teams and external partners to align on requirements and timelines.

Requirements

• Bachelor’s degree in Marketing, Business, Communications, or a related field
• Fresh graduates are welcome (we will train)
• Willingness to travel across regions and work flexible hours during activations
• Valid driver’s license and ability to be on-site as needed
• Physically able to be present during setup and installation for extended periods
• Strong organizational and coordination skills; able to manage multiple activations at once
• Excellent communication and interpersonal skills (Arabic and English)
• Problem-solving mindset; able to stay calm and decisive under pressure
• High attention to detail across logistics, setup, attendee support, and reporting
• Proficiency with office tools (MS Office / PowerPoint / Excel) for planning and reporting
• Ability to balance desk-based work with frequent fieldwork
• Team player with the ability to work independently on-site