Leasing and Fit-Out Coordinator

TAT IT Technolgies; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading real estate firm based in Riyadh is seeking a Leasing & Fit-Out Coordinator to manage the fit-out process for mall tenants. The role involves coordinating with various stakeholders to ensure compliance with standards and timely store openings. Candidates should have a bachelor's degree and 3-5 years of relevant experience. Key skills required include excellent communication, organizational skills, and proficiency in MS Office. The position offers an exciting opportunity to work in a dynamic mall environment.

Qualifications

• 3-5 years of experience in tenant coordination, mall management, fit-out supervision, or leasing support.
• Strong understanding of health & safety and local regulatory requirements.
• Knowledge of MEP systems and construction processes.

Responsibilities

• Manage the end-to-end tenant fit-out process from site handover to store opening.
• Coordinate with tenants, designers, and contractors for approvals.
• Conduct site inspections to monitor fit-out progress.

Skills

Excellent communication and stakeholder management skills

Strong organizational and time management abilities

Ability to read and interpret technical drawings

Proficiency in MS Office

Knowledge of AutoCAD

Problem-solving mindset with attention to detail

Ability to work under pressure and manage multiple projects

Education

Bachelor’s degree in Engineering, Architecture, Interior Design, Real Estate, or a related field

Tools

AutoCAD

Job description

We have an urgent requirement for Leasing & Fit-Out Coordinator for our client based in Riyadh Saudi.

• Strong experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).---Must
• MEP systems, construction processes, and mall fit-out standards.-Must
• Manage the end-to-end tenant fit-out process from site handover to store opening.--Must

Position Overview

The Leasing & Fit-Out Coordinator plays a key role in supporting mall tenants throughout the leasing, design approval, and store fit-out lifecycle. This role ensures that all tenant activities comply with mall standards, technical guidelines, safety regulations, and project timelines. The coordinator acts as the primary liaison between tenants, contractors, mall operations, and the leasing team to ensure timely shop openings and efficient coordination of all fit-out activities.

Key Responsibilities

Leasing Coordination

• Assist the Leasing team with documentation, tenant onboarding, and issuance of offer letters, lease proposals, and related paperwork.
• Maintain accurate leasing records, tenancy schedules, and tracking sheets.
• Serve as the point of contact for tenants during handover and pre-opening phases.
• Coordinate with legal and finance teams to ensure all leases and payments are processed according to policies.

Fit-Out & Handover Management

• Manage the end-to-end tenant fit-out process from site handover to store opening.
• Coordinate with tenants, designers, and contractors to ensure submission and approval of design drawings, MEP plans, and shopfront proposals.
• Conduct site inspections to monitor fit-out progress, safety compliance, and adherence to mall fit-out guidelines.
• Ensure tenants comply with mall regulations, building codes, and health & safety standards during construction.
• Track and report fit-out progress, highlighting delays, issues, or risks to management.

Technical & Operational Coordination

• Liaise with mall operations, security, facilities management, and external consultants for technical approvals, service connections, and operational requirements.
• Ensure all necessary permits (e.g., work permits, access permits, fire safety approvals) are issued on time.
• Manage and update the Tenant Coordination Manual and Fit-Out Guidelines when required.

Communication & Reporting

• Maintain regular communication with tenants regarding timelines, site access, inspections, and compliance matters.
• Prepare weekly fit-out progress reports for management.
• Assist in coordinating shop openings and ensuring all final inspections are completed ahead of opening.

Qualifications & Experience

• Bachelor’s degree in Engineering, Architecture, Interior Design, Real Estate, or a related field.
• 3–5 years of experience in tenant coordination, mall management, fit-out supervision, or leasing support (preferred in a retail or mall environment).
• Knowledge of MEP systems, construction processes, and mall fit-out standards.
• Strong understanding of health & safety and local regulatory requirements.

Skills & Competencies

• Excellent communication and stakeholder management skills.
• Strong organizational and time management abilities.
• Ability to read and interpret technical drawings.
• Proficiency in MS Office; knowledge of AutoCAD is an advantage.
• Problem‑solving mindset with attention to detail.
• Ability to work under pressure and manage multiple projects simultaneously.

Key Performance Indicators (KPIs)

• On‑time shop openings.
• Accuracy of leasing and fit‑out documentation.
• Tenant satisfaction during onboarding and fit‑out.
• Compliance with mall safety and design standards.