Government Affairs & Office Coordinator

IMG LIVE; Riyadh; Hybrid; SAR 180,000 - 240,000; Full time

Benefits offered by this job

Flexible working from home

Event-site office options

Job summary

Done+Dusted is seeking a Government Affairs & Office Coordinator in Riyadh to support our Saudi operations. This office-based role offers flexibility to work from home or on event sites, helping manage government filings, permits, visas and residency requirements while coordinating with senior teams.

Based in Riyadh, you will navigate ENJZ platform workflows, maintain records, and ensure deadlines are met. You will also provide general administrative support to production teams and help keep the

Qualifications

• Based in Riyadh, Saudi Arabia.
• Experience with Saudi government platforms and processes.
• Knowledge of visas, permits and residency/Iqama procedures.
• Experience with ENJZ platform is highly desirable.
• Background in events, entertainment, production or hospitality is a plus.
• Excellent attention to detail and ability to meet deadlines.

Responsibilities

• Manage event permitting and visa applications through the ENJZ platform.
• Process Iqama applications and renewals; track deadlines.
• Manage Exit/Re-Entry and Exit visa processes and documentation.
• Maintain accurate records of visas, permits and related documents.
• Liaise with government authorities and platforms as required.
• Support production teams with government-related requirements for events.
• Provide general administrative support to senior team members and Riyadh office.

Skills

Fluent English

Strong organizational skills

Communication skills

Arabic language skills (advantageous)

Job description

Government Affairs & Office Coordinator

Location Riyadh, Saudi Arabia

Contract Start – Immediately 6-month contract initially

Working Pattern Office-based with flexibility to work remotely from home or from event site offices

About Done+Dusted

Done+Dusted is a global entertainment and production company specialising in live events, immersive experiences and branded entertainment. With more than 25 years of experience and 400+ shows, Done+Dusted has built a reputation for producing and capturing major live moments around the world, working with leading brands, broadcasters, artists, nations and platforms. Our Saudi Arabia operation is based in Riyadh and forms part of Done+Dusted’s growing Middle East presence. We work across some of the region’s most exciting entertainment and live-event projects, bringing together international production expertise with local knowledge and partnerships.

The Role

We are looking for a highly organised, proactive and personable Government Affairs & Office Coordinator to join our Riyadh team. This is a varied and hands-on role, supporting the smooth running of our Saudi operations and helping our production teams navigate the administrative and government requirements associated with working in the Kingdom. The ideal candidate will be familiar with Saudi government platforms and processes, including visas, permits and residency requirements, and will be comfortable working in the fast-paced environment of the events and entertainment industry. You will need to be a self-starter who is able to manage multiple priorities, work independently, and provide calm and reliable support to senior team members and production teams.

Key Responsibilities

Government & Event Administration

• Manage event permitting applications and processes through the ENJZ platform.
• Manage event visa applications through the ENJZ platform.
• Process Iqama applications and renewals, ensuring documentation and deadlines are managed efficiently.
• Manage Exit/Re-Entry and Exit visas, including applications, renewals and tracking.
• Maintain accurate records of visas, permits, Iqamas and other relevant documentation.
• Liaise with relevant government authorities and platforms as required.
• Monitor application progress and proactively follow up on outstanding requirements.
• Support production teams with government-related requirements for events and projects.

Office & Team Support

• Provide general administrative support to senior team members and the wider Riyadh team.
• Assist with ad hoc administrative tasks as required.
• Support the day-to-day management and smooth running of the Riyadh office.
• Help coordinate practical requirements for staff working from the office, home or event site offices.
• Maintain organised filing systems and documentation.
• Provide administrative support during busy production periods and live events.

Experience & Requirements

• Based in Riyadh, Saudi Arabia.
• Previous experience working with Saudi government platforms and processes.
• Practical understanding of visas, permits and residency/Iqama processes in Saudi Arabia.
• Experience with the ENJZ platform would be highly desirable.
• Ideally, previous experience within the events, entertainment, production or hospitality industry.
• Strong organisational and administrative skills.
• Excellent attention to detail and ability to manage deadlines.
• Comfortable handling confidential and sensitive documentation.
• Strong communication and interpersonal skills.
• Fluent English is required; Arabic language skills would be advantageous.

The Person

• A self-starter – able to take ownership and get things done without constant supervision.
• Organised – able to keep track of multiple applications, deadlines and priorities.
• A team player – happy to support colleagues and work collaboratively across different teams.
• A multi-tasker – comfortable managing several competing priorities in a fast-paced environment.
• Polite and professional – confident dealing with government authorities, colleagues, suppliers and external partners.
• Kind and approachable – someone who contributes positively to the team and is willing to help wherever needed.
• Calm under pressure – particularly important when supporting live events and time sensitive production requirements.

What We Offer

• The opportunity to work with an internationally recognised live entertainment and production company.
• A varied role within a fast-paced and creative environment.
• Exposure to major events and productions across Saudi Arabia and the wider region.
• Flexible working arrangements, including the ability to work from home or from event site offices when appropriate.

Office & Team Support

• Provide general administrative support to senior team members and the wider Riyadh team.
• Assist with ad hoc administrative tasks as required.
• Support the day-to-day management and smooth running of the Riyadh office.
• Monitor and re-stock office and operational supplies, ensuring the team has everything required to work effectively.
• Manage office and operational expenses, including tracking expenditure, maintaining accurate records and supporting expense reporting and reconciliation.
• Help coordinate practical requirements for staff working from the office, home or event site offices.
• Maintain organised filing systems and documentation.
• Provide administrative support during busy production periods and live events.

Pantheon Media Group is an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.