FF&E Project Manager

Dar Engineering; Jeddah; On-site; SAR 420,000 - 650,000; Full time

Benefits offered by this job

Competitive salary package

Comprehensive medical coverage

Wellness support

Diverse project exposure across GCC

Job summary

DAR Engineering seeks an experienced FF&E Project Manager to lead planning, procurement, coordination, and installation of furniture, fixtures and equipment for complex projects in Saudi Arabia. You will manage budgets, schedules, risk, and reports while coordinating with clients, designers, consultants, and vendors.

Ideal candidates have a strong FF&E background with 10+ years of experience, including major projects, and familiarity with international suppliers, logistics, and handover

Qualifications

• Bachelor's degree in Interior Design, Architecture, Engineering, Construction Management, Project Management, or a related discipline from a recognized university.
• Professional project management certification such as PMP or PRINCE2 is preferred.
• Relevant membership or certification in interior design, procurement, or construction management is an advantage.
• Minimum 10 years of relevant experience, including at least 5 years managing FF&E packages on major projects.
• Demonstrated experience in FF&E specifications, procurement, vendor management, cost control, logistics, installation, and handover.
• Experience coordinating international suppliers, long-lead items, importation, warehousing, and phased site delivery.

Responsibilities

• Develop and manage the FF&E execution plan, procurement schedule, budget, cash flow, risk register, and reporting framework.
• Review project briefs, room data sheets, specifications, schedules, drawings, samples, mock-ups, and material submissions for completeness and design compliance.
• Coordinate FF&E requirements with architecture, interior design, MEP, ICT, security, operations, and other project disciplines.
• Lead supplier prequalification, tender evaluation, value engineering, technical clarification, recommendation, and purchase-order coordination.
• Monitor vendors and manufacturers to ensure timely shop drawings, samples, approvals, production, quality inspections, and delivery.
• Plan shipping, customs clearance, warehousing, site access, delivery sequencing, asset tagging, and installation logistics.
• Supervise site installation and ensure protection, workmanship, testing, commissioning, and compliance with approved documents.
• Chair FF&E coordination meetings, issue progress reports, track decisions and actions, and escalated critical risks or delays.
• Lead snagging, defect closure, inventory reconciliation, warranties, spare parts, training, O&M documentation, and final handover.
• Ensure compliance with project quality, health and safety, sustainability, fire-life-safety, and client governance requirements.

Skills

Project planning

Scheduling

Budgeting

Risk management

Contract administration

Stakeholder management

Education

Bachelor's degree in Interior Design, Architecture, Engineering, Construction Management, Project Management, or related discipline

Tools

MS Office

AutoCAD

BIM

ERP systems

Procurement software

Job description

We are seeking an experienced FF&E Project Manager to lead the planning, procurement, coordination, delivery, installation, and close-out of furniture, fixtures, and equipment packages for complex projects. The role will ensure that FF&E solutions meet the approved design intent, operational requirements, project budget, quality standards, and applicable regulations.

The successful candidate will coordinate clients, designers, consultants, contractors, vendors, procurement teams, and site stakeholders throughout the FF&E lifecycle, proactively managing interfaces, risks, approvals, logistics, installation, snagging, and handover.

Key Responsibilities:

• Develop and manage the FF&E execution plan, procurement schedule, budget, cash flow, risk register, and reporting framework.
• Review project briefs, room data sheets, specifications, schedules, drawings, samples, mock-ups, and material submissions for completeness and design compliance.
• Coordinate FF&E requirements with architecture, interior design, MEP, ICT, security, operations, and other project disciplines.
• Lead supplier prequalification, tender evaluation, value engineering, technical clarification, recommendation, and purchase-order coordination.
• Monitor vendors and manufacturers to ensure timely shop drawings, samples, approvals, production, quality inspections, and delivery.
• Manage cost control, change requests, variations, commitments, forecasts, and commercial records in coordination with procurement and commercial teams.
• Plan shipping, customs clearance, warehousing, site access, delivery sequencing, asset tagging, and installation logistics.
• Supervise site installation and ensure protection, workmanship, testing, commissioning, and compliance with approved documents.
• Chair FF&E coordination meetings, issue progress reports, track decisions and actions, and escalated critical risks or delays.
• Lead snagging, defect closure, inventory reconciliation, warranties, spare parts, training, O&M documentation, and final handover.
• Ensure compliance with project quality, health and safety, sustainability, fire-life-safety, and client governance requirements.
• Maintain accurate FF&E schedules, procurement logs, approval trackers, asset registers, and close-out records.

Education, Qualifications & Experience:

• Bachelor's degree in Interior Design, Architecture, Engineering, Construction Management, Project Management, or a related discipline from a recognized university.
• Professional project management certification such as PMP or PRINCE2 is preferred.
• Relevant membership or certification in interior design, procurement, or construction management is an advantage.
• Minimum 10 years of relevant experience, including at least 5 years managing FF&E packages on major projects.
• Demonstrated experience in FF&E specifications, procurement, vendor management, cost control, logistics, installation, and handover.
• Experience coordinating international suppliers, long-lead items, importation, warehousing, and phased site delivery.
• Strong knowledge of material quality, fabrication methods, finishes, furniture construction, and installation standards.
• Prior project experience in Saudi Arabia or the GCC is strongly preferred; experience on large or fast-track developments is an advantage.
• Proven delivery experience across hospitality, residential, commercial, healthcare, education, cultural, or mixed-use developments.

Technical & Business Competencies:

• Comprehensive understanding of the FF&E lifecycle, from design development and specification through procurement, installation, and close-out.
• Strong project planning, scheduling, budgeting, risk management, and contract administration capabilities.
• Ability to assess samples, mock-ups, shop drawings, finishes, and technical submissions against specifications and design intent.
• Commercial awareness and confidence in tender analysis, negotiation, value engineering, variations, and cost forecasting.
• Excellent coordination, stakeholder management, communication, presentation, and problem-solving skills.
• Ability to lead multidisciplinary teams and manage multiple workstreams in a fast-paced project environment.
• Proficiency in MS Office and project management software; familiarity with AutoCAD, BIM coordination platforms, ERP/procurement systems, and FF&E tracking tools is advantageous.

DAR Engineering is a leading multidisciplinary consultancy firm providing design, architecture, engineering, project management, construction management and planning services across a broad range of sectors. We assist national governments, international organizations, and private sector companies by delivering comprehensive solutions with global expertise.

To learn more about DAR, please visit www.dar-engineering.com

We offer:

• The opportunity to work on major projects across Saudi Arabia and the GCC.
• A friendly and collaborative work environment where people support and learn from each other.
• A competitive salary and benefits package.
• Comprehensive medical coverage and wellness support.
• A diverse team with people from different backgrounds and experiences.
• Opportunities to learn, grow, and take on new challenges.
• A workplace where good ideas are welcomed and hard work is recognized.

DAR Engineering is an Equal Opportunity employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration for employment.