Executive Secretary | Saudi Arabia

Rawaj-HCM; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Rawaj-HCM in Riyadh is seeking an Executive Secretary to the Board of Directors to provide direct administrative and executive support, ensure meeting coordination, and maintain confidential correspondence and documents.

The role involves handling contracts, reports, and board-day operations, supporting senior executives in meeting prep and follow-up, and coordinating ongoing assignments with discretion and professionalism in a legal consultancy environment.

Qualifications

• Bachelor's degree in Business Administration, Law, or a related field.
• 3–7 years of experience as an Executive Secretary or Personal Assistant, preferably in a law firm or legal consultancy.
• Strong knowledge of executive administration, document management, and legal correspondence.
• Excellent organizational and multitasking skills.
• Strong communication skills in English and Arabic, both written and verbal.
• High level of confidentiality, professionalism, and attention to detail.

Responsibilities

• Manage executive correspondence, Board documents, and confidential legal files.
• Support senior executives in meeting preparation, decision follow-up, and business coordination.
• Handle and organize contracts, reports, and administrative documents related to executives and the Board of Directors.
• Provide administrative and executive support to ensure smooth day-to-day operations.
• Coordinate and monitor ongoing assignments and projects, ensuring timely progress and reporting.
• Prepare meeting agendas, minutes, presentations, and reports, and follow up on agreed actions.

Skills

Executive administration

Document management

Legal correspondence

Bilingual English/Arabic

Organizational skills

Confidentiality

Education

Bachelor's degree in Business Administration / Law

Job description

Leverage your organizational abilities and join the dynamic team of alegal consultancy and law firm in Riyadh, Saudi Arabia. Committed to providing professional legal services, the firm supports its clients through legal advice, representation, and tailored business solutions. This is an opportunity to contribute to an environment that values confidentiality, accuracy, and effective coordination.

TheExecutive Secretary to the Board of Directors will provide direct administrative and executive support to the Board, ensuring effective meeting coordination, proper documentation, confidential handling of legal and business correspondence, and timely follow-up on Board decisions and ongoing assignments.

Location: Riyadh, Saudi Arabia

Key Responsibilities

• Manage and organize executive correspondence, Board documents, and confidential legal files.
• Support senior executives in meeting preparation, decision follow-up, and business coordination.
• Handle and organize contracts, reports, and administrative documents related to executives and the Board of Directors.
• Provide administrative and executive support to ensure smooth day-to-day operations.
• Coordinate and monitor ongoing assignments and projects, ensuring timely progress and reporting.
• Prepare meeting agendas, minutes, presentations, and reports, and follow up on agreed actions.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Law, or a related field.
• Proven 3–-7 years of experience as an Executive Secretary to senior management or as a Personal Assistant, preferably within a law firm or legal consultancy.
• Strong knowledge of executive administration, document management, and legal correspondence.
• Excellent organizational and multitasking skills.
• Strong communication skills in English and Arabic, both written and verbal.
• High level of confidentiality, professionalism, and attention to detail.