Executive Secretary | Saudi Arabia

RAWAJ; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

RAWAJ, a premier legal consultancy and law firm in Riyadh, invites applications for Executive Secretary to the Board of Directors. The role provides direct administrative and executive support to the Board, ensuring confidential handling of legal and business correspondence and timely follow-up on decisions.

You will organize board documents, assist with meeting preparations, coordinate ongoing assignments and projects, and maintain high standards of confidentiality and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Law, or a related field.
• 3–7 years of experience as Executive Secretary or Personal Assistant to senior management.
• Experience in a law firm or legal consultancy preferred.
• Excellent organizational and communication skills.

Responsibilities

• Manage and organize executive correspondence, Board documents, and confidential legal files.
• Support senior executives in meeting preparation, decision follow-up, and business coordination.
• Handle and organize contracts, reports, and administrative documents related to executives and the Board of Directors.
• Provide administrative and executive support to ensure smooth day-to-day operations.
• Coordinate and monitor ongoing assignments and projects, ensuring timely progress and reporting.
• Prepare meeting agendas, minutes, presentations, and reports, and follow up on agreed actions.

Skills

Executive admin

Document management

Legal correspondence

Multitasking

English/Arabic communication

Education

Bachelor’s degree in Business Administration, Law, or related field

Job description

Leverage your organizational abilities and join the dynamic team of alegal consultancy and law firm in Riyadh, Saudi Arabia. Committed to providing professional legal services, the firm supports its clients through legal advice, representation, and tailored business solutions. This is an opportunity to contribute to an environment that values confidentiality, accuracy, and effective coordination.

TheExecutive Secretary to the Board of Directors will provide direct administrative and executive support to the Board, ensuring effective meeting coordination, proper documentation, confidential handling of legal and business correspondence, and timely follow-up on Board decisions and ongoing assignments.

Location: Riyadh, Saudi Arabia

Key Responsibilities

• Manage and organize executive correspondence, Board documents, and confidential legal files.
• Support senior executives in meeting preparation, decision follow-up, and business coordination.
• Handle and organize contracts, reports, and administrative documents related to executives and the Board of Directors.
• Provide administrative and executive support to ensure smooth day-to-day operations.
• Coordinate and monitor ongoing assignments and projects, ensuring timely progress and reporting.
• Prepare meeting agendas, minutes, presentations, and reports, and follow up on agreed actions.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Law, or a related field.
• Proven 3–7 years of experience as an Executive Secretary to senior management or as an Personal Assistant, preferably within a law firm or legal consultancy.
• Strong knowledge of executive administration, document management, and legal correspondence.
• Excellent organizational and multitasking skills.
• Strong communication skills in English and Arabic, both written and verbal.
• High level of confidentiality, professionalism, and attention to detail.