Executive Assistant - Jeddah

FashionUnited; Jeddah; On-site; SAR 120,000 - 180,000; Full time

Job summary

Chalhoub Group is seeking an experienced Executive Assistant to support the Managing Director with high-level administrative tasks and strategic coordination. You will manage communications, calendar and meetings, and assist with reports and presentations.

The role requires discreet handling of confidential information, strong communication skills, and the ability to coordinate complex travel and events for senior leadership.

Qualifications

• Experience in high-level administrative support.
• Experience supporting executives at senior levels.
• Strong written and verbal communication skills in English.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive support including managing communications and requests.
• Coordinate Managing Director's calendar, meetings, travel, and events.
• Prepare reports and presentations for leadership briefings.
• Conduct research and compile analytical briefing materials as needed.
• Oversee general administrative and records management functions.

Skills

Executive comms

Calendar mgmt

Travel coordination

Meeting coordination

Research & reporting

Stakeholder mgmt

Job description

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.

Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work® certification in several markets.

Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.

What you'll be doing

Responsible for providing high-level administrative and executive support, including managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record-keeping functions.

What you’ll need to succeed

Executive Support & Communication Management

- Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders, ensuring clear, professional, and timely communication

- Screen, prioritize, and manage incoming calls, correspondence, and documents; respond independently where appropriate and escalate critical matters with recommendations

- Review key documents and brief the Managing Director on priorities, risks, and required actions

Meetings, Events, & Project Coordination

- Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow-ups are effectively managed

- Plan and manage executive-level events and engagements as required

- Coordinate and facilitate visits of VIP guests and stakeholders to the organization

- Plan, organize, and execute directives and special assignments on behalf of the Managing Director

- Assist in presentations and other reports and documents as needed

Stakeholder Engagement & Relationship Management

- Build and maintain strong professional relationships with senior management, external partners, and clients

- Liaise effectively across departments and with external entities (customers, suppliers, partners) on behalf of the Managing Director

- Act as an ambassador and role model representing the Group with professionalism at the highest levels

Reporting, Research & Strategic Support

- Prepare reports, presentations, and briefing materials as required by Managing Director

- Conduct research and compile data, including analytical and statistical reports

Calendar, Travel & Administrative Management

- Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management.

- Coordinate travel arrangements including itineraries, logistics, and expenses tracking in collaboration with relevant departments

- Perform general office duties such as ordering supplies, maintaining records management systems

What we can offer you

With us,you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employeediscounts.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.