Executive Assistant - Jeddah

Chalhoub Group; Jeddah; On-site; SAR 120,000 - 180,000; Full time

Benefits offered by this job

Health care

Remote and flexible working policies

Child education contribution

Exclusive employee discounts

Job summary

Chalhoub Group in Jeddah, Saudi Arabia, seeks an experienced Executive Assistant to provide high‑level support to the Managing Director. You will manage communications, calendars, travel, and complex scheduling while coordinating meetings, events, and VIP visits.

The role requires professional engagement with senior stakeholders and the ability to prepare reports and presentations. The position offers a dynamic environment within a leading luxury and innovation hub, with opportunities for

Qualifications

• Provide high‑level executive support and professional communication.
• Screen and prioritise calls, emails, and documents with independence.
• Coordinate meetings, agendas, materials, and follow‑ups.

Responsibilities

• Serve as primary contact between the Managing Director’s office and stakeholders.
• Screen, prioritise, and manage incoming communications; escalate as needed.
• Review key documents and brief the MD on priorities and actions.
• Plan and coordinate meetings, events, and VIP visits.
• Coordinate travel arrangements and itineraries for the MD.
• Prepare reports, presentations, and briefing materials.

Skills

Executive support

Communication management

Stakeholder engagement

Meeting coordination

Calendar management

Job description

INSPIRE | EXHILARATE | DELIGHT

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.

Chalhoub Group fosters a people‑at‑heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future‑proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work® certification in several markets.

Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.

What you’ll be doing

Responsible for providing high‑level administrative and executive support, including managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record‑keeping functions.

What you’ll need to succeed

• Executive Support & Communication Management
  • Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders, ensuring clear, professional, and timely communication
  • Screen, prioritise, and manage incoming calls, correspondence, and documents; respond independently where appropriate and elevate critical matters with recommendations
  • Review key documents and brief the Managing Director on priorities, risks, and required actions
• Meetings, Events, & Project Coordination
  • Organise, coordinate, and participate in meetings, ensuring agendas, materials, and follow‑ups are effectively managed
  • Plan and manage executive‑level events and engagements as required
  • Coordinate and facilitate visits of VIP guests and stakeholders to the organisation
  • Plan, organise, and execute directives and special assignments on behalf of the Managing Director
  • Assist in presentations and other reports and documents as needed
• Stakeholder Engagement & Relationship Management
  • Build and maintain strong professional relationships with senior management, external partners, and clients
  • Liaise effectively across departments and with external entities (customers, suppliers, partners) on behalf of the Managing Director
  • Act as an ambassador and role model representing the Group with professionalism at the highest levels
• Reporting, Research & Strategic Support
  • Prepare reports, presentations, and briefing materials as required by Managing Director
  • Conduct research and compile data, including analytical and statistical reports
• Calendar, Travel & Administrative Management
  • Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management.
  • Coordinate travel arrangements including itineraries, logistics, and expenses tracking in collaboration with relevant departments
  • Perform general office duties such as ordering supplies, maintaining records management systems

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.