Executive Assistant (Chief of Staff), A320 VSM

Airbus S.A.S; Qatif; On-site; SAR 450,000 - 675,000; Full time

Job summary

Airbus Americas, Inc. seeks a Chief of Staff to the VP - Head of A320 VSM Mobile to manage daily activities, coordinate cross-functional interfaces, and prepare strategic materials. You will handle confidential information and operate across time zones with travel as needed.

The role requires at least 10 years of experience, strong data handling, program management, and exceptional organizational skills within a multinational setting. On-site role with domestic and international travel.

Qualifications

• Bachelor's degree or equivalent experience.
• 10+ years of work experience in industrial/operations settings is preferred.
• Proven project or program management experience.
• Excellent time management and multitasking abilities.
• Ability to handle large data sets and maintain confidentiality.

Responsibilities

• Support the VP with day-to-day activities, preparing scenarios and materials.
• Coordinate cross-functional and transnational interfaces and commitments.
• Liaise with stakeholders and manage calendars and meeting preparation.
• Organize meetings, travel, events, and documentation using Airbus templates.
• Assist with prioritization of the VP's workload and reporting.

Skills

Project management

Data analysis

Stakeholder management

Executive support

Time management

Communication skills

Multicultural collaboration

Education

Bachelor's degree or equivalent experience

Tools

GSuite

MS Office

Airbus tools (CnB, myFM)

Job description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at [e-mail]

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminación(Spanish)

Job Description:

Position Summary:

The Chief of Staff to the VP - Head of A320 VSM Mobile is responsible for daily business activities and a wide range of comprehensive operational duties. They will handle large amounts of confidential data/information and must be organized and structured to deliver prepared scenarios for decision making. They will be responsible for communicating in a multicultural environment at all hierarchical levels of the company in order to coordinate cross-functional and transnational interfaces. They must have an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth and awareness. Flexibility of working is expected to support different time zones and work schedules as well as the ability to travel both domestically and internationally.

Primary Responsibilities

• Support the VP in day to day activities, anticipating pre-work needed such as preparing scenarios, decision-making or presentations, material accordingly
• Support the VP with daily business activities, including but not limited to transnational, confidential, and strategic topics, Airbus wide, studying, filtering and prioritizing working files, providing recommendation to the VP and follow up local implementations of decisions preparing for regular /ad hoc meetings of the VP by gathering and/or creating all relevant materials (scenario, decision-making materials or presentation material) liaising with relevant stakeholders on various topics/events and/or ensure deliverables reports/deadlines are met
• Manage the coordination of cross-functional and transnational interfaces, being able to manage a broad network at all hierarchical levels to collect views from bottom-up approach
• Lead some specific action plans/projects and supporting the N-1 management team of the VP
• Provide guidelines for the prioritization of the calendar for the VP - anticipate and suggest solutions form overlapping issues, optimize day and week workload, inform meetings’ attendants accordingly if needed in coordination with the Administrative Support.
• Manage that the VP time management allows the VP to deal with priorities in a fast paced environment
• Collection & Analysis of information to support or recommend decision making
• Coordinate briefing requests for meeting preparation
• Organize meetings, team events and welcome external guests
• Type, format, distribute, organize and archive official documents using the up-to-date Airbus templates
• Support cascading of managerial administrative tasks. Follow-up actions form meetings, information sharing (i.e. mail distribution and management).
• Stakeholder management in support to the VP: liaise regularly and act as an interface with other executive offices including EA/COS, N-1 offices. Influencing key stakeholders and fostering relationships to deliver reliably.
• Office/Travel & Event Management - Make sure the VP always have the tools they need for their daily work

Required Education

• Bachelors Degree or Equivalent Experience

Required Experience

• Minimum 10 years work experience, preferably in an Industrial/Operations environment
• Experienced handling large amounts of data and analysis
• Proven Project or Program management experience (preferred)
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi task and prioritize work
• Attention to detail and solid problem solving skills
• Working experience in international context and highly complex matrix organizations event management experience desirable

Travel Required

• Ability to travel domestically and internationally
• 10% Domestic and International

Citizenship

• Authorized to Work in the US

Required Knowledge, Skills, Demonstrated Capabilities

• Ability to work hand in hand with all office team members in a fast paced environment
• Organized, Structured, Methodical
• Information flow management; engage with multiple stakeholders in order to help the teams delivering on time and quality
• Ability to deal with sensitive and confidential information
• Knowledge of Airbus tools (CnB, myFM, etc.)
• Knowledge of G Suite/MS Office
• Fluent English - French would be a plus
• Ability to work in complex/uncertain environments
• Ability to organize and prioritize
• Analytic and digital skills
• Ability to structure, simplify and give meaning to all hierarchical levels
• Problem solving agility
• Leadership and autonomy
• Stakeholder management
• Ability to work flexible hours to accommodate time zone differences as well as other work schedules

Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

• Excellent communication skills required; both verbal and written in English, and French (desirable)
• Ability to work in complex/uncertain environments
• Autonomy
• Ability to organize and prioritize
• Improvement mindset
• Strong communication skills
• Team Spirit

Preferred Technical Systems Proficiency

• Intermediate to Advanced skills in GSuite platform
• Skywise

Physical Requirements

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on production floor.
• Travel: able to travel independently and at short notice.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Support to Management

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].