Executive Assistant

Arab Center for Engineering Studies; Al Khobar; On-site; SAR 30,000 - 42,000; Full time

Job summary

Arab Center for Engineering Studies (ACES) in Al Khobar, Saudi Arabia seeks a junior secretary to provide administrative support to management and staff, greeting visitors and handling correspondence.

The role involves travel visa coordination with HR, filing, document preparation, and ensuring accuracy in reports and communications. Strong organization and bilingual abilities are preferred.

Qualifications

• Administrative and clerical experience preferred.
• Ability to greet visitors and handle correspondence.
• Proficiency with office software and basic visa coordination.

Responsibilities

• Provide executive and administrative support to management and staff.
• Greet visitors, answer calls, manage correspondence and reports.
• Coordinate visas, travel arrangements and liaise with HR for travel records.

Skills

Administrative support

Tools

Office software

Job description

Company: Arab Center for Engineering Studies (ACES) Industry: Consultancy Job Location: Al Khobar, Saudi Arabia Career Level: Junior (With some experience in the field) Date Posted: 25-10-2026 Ref. Number: 167583

JOB SUMMARY

• Provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.

DUTIES & RESPONSIBILITIES

• Perform various executive and administrative support duties that are sensitive and sometimes confidential.
• Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.
• Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.
• Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.
• Recommend actions to be carried on office expenditures like supply and equipment need.
• Operate electronic mail systems and coordinate the flow of information both internally externally.
• Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.
• Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.
• Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.
• Compose, type and distribute meeting notes, routine correspondence and reports.
• Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence and other materials.
• Conduct searches to find needed information, using such sources as the Internet.
• Screen and ensure orderly schedule of employee and visitor appointments to the office.
• Any duties or responsibilities assigned by the management.

Job Openings in Arab Center for Engineering Studies (ACES)