Document Controller & Office Operations Lead

Tuwaiq Casting & Forging Company; Eastern Province; On-site; SAR 60,000 - 84,000; Full time

Job summary

Tuwaiq Casting & Forging Company is seeking an organised and detail-oriented Document Controller to join the Maintenance Division. Reporting to the Maintenance Director, you will manage office documentation, support the maintenance department's operations, and coordinate communications across teams.

Key duties include maintaining filing systems, ensuring ERP-reported data is accurate, overseeing supplies, coordinating gate passes, handling IT equipment checks, scheduling meetings, and generating

Qualifications

• Technical certificate or diploma in Business Administration.
• 5–6 years of experience in administration or document control within an industrial environment, preferably in the petrochemical, metals, or oil and gas sectors.

Responsibilities

• Oversee all office supplies inventory, including stationery and tools, and coordinate re-ordering through Procurement via the ERP system.
• Establish and maintain the department filing system with proper archiving.
• Coordinate department visits by external representatives and arrange gate pass authorisations and all required logistics
• Perform daily checks on IT equipment functionality including printers, scanners, and projectors, and coordinate repairs with IT and third-party contractors as required
• Administer conference and meeting room bookings and arrange virtual meetings as requested
• Receive and direct incoming calls for the maintenance department to the appropriate personnel
• Implement and maintain 5S standards in the designated area to support a productive workplace.
• Attend meetings as requested and prepare Minutes of Meeting (MoM)
• Develop and maintain effective and positive working relationships with a wide range of personnel
• Distribute items received to department staff and maintain records of all received items
• Communicate approved general messages to department staff.
• Ensure document control checklists and reports, including the employee directory list, are prepared and kept up to date
• Support the generation of reports as requested from ERP or other systems and ensure timely submission
• Issue MoM and track actions with all relevant owners and stakeholders
• Issue periodic EHS near miss reports and site observation audits, and track near-due actions with responsible owners
• Consolidate periodic department reports and issue them to the relevant departments and staff within Tuwaiq Casting & Forging.

Skills

Document control

English proficiency

Office software

ERP systems knowledge

Education

Technical certificate or diploma in Business Administration

Tools

MS Office

ERP systems

Job description

Tuwaiq Casting & Forging Company is seeking an organised and detail-oriented Document Controller to join the Maintenance Division. Reporting to the Maintenance Director, you will manage office documentation, support the maintenance department's operations, and coordinate communications across teams.

Key duties include maintaining filing systems, ensuring ERP-reported data is accurate, overseeing supplies, coordinating gate passes, handling IT equipment checks, scheduling meetings, and generating