Document Controller

Jacobs; Saudi Arabia; On-site; SAR 120,000 - 210,000; Full time

Job summary

Jacobs is seeking a highly organized Document Controller to support the NEOM Trojena project in Saudi Arabia. You will manage lifecycle documentation, ensure EDMS integrity, and maintain compliance across multidisciplinary teams and stakeholders.

Join a globally connected firm that emphasizes safety, flexible working arrangements, and professional growth while delivering one of the world's most ambitious developments.

Qualifications

• Bachelor's degree in a related discipline and minimum 5 years of document control experience on large-scale infrastructure or engineering projects.
• Strong knowledge of document control processes, quality procedures, and records management with EDMS proficiency.
• Excellent organizational, communication, and stakeholder management skills; ability to handle multiple priorities.

Responsibilities

• Manage incoming and outgoing project documentation, correspondence, RFIs, and technical submissions.
• Maintain accurate document registers, distribution matrices, and tracking systems within the EDMS.
• Ensure document quality, revision control, and adherence to project procedures.
• Coordinate reviews and approvals with consultants, contractors, and internal stakeholders.
• Support document audits and continuous improvement of control processes.
• Generate regular document control reports and monitor project metrics.
• Assist teams with EDMS usage, retrieval, and best practices.
• Maintain organized electronic and physical archives for efficient retrieval and retention.
• Provide guidance on document management requirements and procedures.

Skills

Document control

EDMS

Excel

Stakeholder management

Education

Bachelor's degree

Tools

EDMS

MS Excel

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we're challenging today to reinvent tomorrow. We are seeking a highly organized and proactive Document Controller to support the delivery of the landmark NEOM Trojena project. This role is critical in ensuring effective document management, compliance, and information flow across multidisciplinary teams, consultants, contractors, and stakeholders.

As a Document Controller, you will be responsible for managing project documentation throughout its lifecycle, ensuring accuracy, traceability, and compliance with established document control procedures and quality standards. You will work closely with project teams to maintain document integrity within the Electronic Document Management System (EDMS) and support the successful delivery of one of the world's most ambitious developments.

Key Responsibilities

• Manage incoming and outgoing project documentation, correspondence, RFIs, and technical submissions.
• Maintain accurate document registers, distribution matrices, and tracking systems within the EDMS.
• Ensure document quality, compliance, revision control, and adherence to project procedures.
• Coordinate with consultants, contractors, and internal stakeholders to facilitate timely document reviews and approvals.
• Support document audits and contribute to continuous improvement of document control processes.
• Generate regular document control reports and monitor key project performance metrics.
• Assist project teams with EDMS usage, document retrieval, and document control best practices.
• Maintain organized electronic and physical archives to ensure efficient document retrieval and record retention.
• Provide support and guidance to project teams on document management requirements and procedures.

Here’s what you’ll need

• Bachelor's degree in Business Administration, Project Management, Information Management, or a related discipline.
• Minimum 5 years of experience in Document Control, preferably on large-scale infrastructure, construction, or engineering projects.
• Strong knowledge of document control processes, quality procedures, and records management.
• Experience working with Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities and work effectively in a fast-paced project environment.

From our inclusive employee networks to our positive mental health champions – we're committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we've gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You'll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you'll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.