Document Control Specialist

Hill International, Inc.; Riyadh; On-site; SAR 60,000 - 110,000; Full time

Job summary

Hill International, Inc. is seeking a skilled Document Controller in Riyadh to manage and safeguard project documentation across DMS platforms, including Aconex and SharePoint.

You will coordinate document flow among clients, PMO teams, consultants, and contractors, maintain registers, track submissions, and ensure adherence to deadlines and quality standards. The role demands strong English, excellent organization, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Bachelor's degree (BA/BS) in a relevant field.
• 3+ years of experience as a Document Controller with EDMS familiarity.
• Strong command of written and spoken English.
• Proficient in Word, Excel, and Outlook.
• Understanding of document control processes and PMO workflows.
• Strong organizational and communication skills; ability to coordinate with multiple stakeholders.
• Ability to manage multiple tasks and meet deadlines in a fast-paced project environment.

Responsibilities

• Manage and maintain project documents using DMS platforms.
• Coordinate document flow between client, PMO, consultants, and contractors.
• Maintain and update document registers, including drawings, RFIs, submittals, deliverables.
• Track all incoming and outgoing documents with proper logging and filing.
• Monitor document review cycles and follow up for timely responses.
• Verify submissions meet program requirements, procedures, and quality standards.
• Maintain version control to ensure only latest approved documents are used.
• Prepare and issue transmittals with accurate records and full traceability.
• Support program teams in tracking deliverables and organizing documentation.
• Assist in audit preparation by keeping documentation complete and archived.
• Safeguard confidentiality, accuracy, and integrity of program documentation.

Skills

Document management systems

MS Office (Word, Excel, Outlook)

PMO workflows

English proficiency

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree (BA/BS) in a relevant field

Tools

Aconex

SharePoint

EDMS

Job description

Responsibilities

• Manage and maintain project documents using systems such as Aconex, SharePoint, or other Document Management System (DMS) platforms.
• Coordinate document flow between the Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval.
• Maintain and update document registers, including drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence.
• Track all incoming and outgoing documents, maintaining proper logging, distribution, and filing.
• Monitor document review cycles and follow up with stakeholders to secure timely responses and adherence to deadlines.
• Verify that all submissions comply with program requirements, procedures, and quality standards.
• Maintain strict version control so that only the latest approved documents are used.
• Prepare and issue transmittals with accurate records and full traceability.
• Support program teams in tracking deliverables and maintaining organized documentation.
• Assist in audit preparation by keeping documentation complete and properly archived.
• Safeguard the confidentiality, accuracy, and integrity of all program documentation throughout the program lifecycle.

Responsibilities

• Manage and maintain project documents using systems such as Aconex, SharePoint, or other Document Management System (DMS) platforms.
• Coordinate document flow between the Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval.
• Maintain and update document registers, including drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence.
• Track all incoming and outgoing documents, maintaining proper logging, distribution, and filing.
• Monitor document review cycles and follow up with stakeholders to secure timely responses and adherence to deadlines.
• Verify that all submissions comply with program requirements, procedures, and quality standards.
• Maintain strict version control so that only the latest approved documents are used.
• Prepare and issue transmittals with accurate records and full traceability.
• Support program teams in tracking deliverables and maintaining organized documentation.
• Assist in audit preparation by keeping documentation complete and properly archived.
• Safeguard the confidentiality, accuracy, and integrity of all program documentation throughout the program lifecycle.

Qualifications

• Bachelor's degree (BA/BS) in a relevant field.
• Minimum of 3 years of experience as a Document Controller, with hands-on experience using industry-standard Document Management Systems (e.g., Aconex, SharePoint, EDMS).
• Strong command of written and spoken English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good understanding of document control processes, procedures, and workflows within PMO environments.
• Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders.
• Familiarity with administrative, clerical, and customer service practices.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.