Customs Clearance Supervisor

Confidential Jobs; Jeddah; On-site; SAR 180,000 - 270,000; Full time

Job summary

Confidential Jobs in Jeddah is seeking a Customs Clearance Supervisor to oversee end-to-end import and export clearance for raw materials, packaging, equipment and finished goods within a frozen food manufacturing environment. The role ensures strict regulatory compliance with local food safety authorities, customs regulations and cold-chain standards to prevent holds and minimize demurrage.

You will lead a team of clerks and brokers, supervise documentation, coordinate with ports, brokers and

Qualifications

• 3–5 years in customs clearance, with at least 2 years in supervision.
• Experience in FMCG, food manufacturing, or perishable goods.
• Strong HS codes, Incoterms and regulatory knowledge.
• Proficiency with customs submission portals and related software.

Responsibilities

• Oversee import/export documentation and declarations.
• Coordinate with brokers, forwarders, port authorities and shipping lines.
• Ensure compliance with food safety, customs rules and labeling standards.
• Lead clearance staff and maintain audit-ready archives.

Skills

Leadership

Regulatory compliance

Documentation management

Supply chain coordination

Bilingual English-Arabic

Education

Bachelor’s degree in Logistics

Diploma in International Trade

Tools

Customs clearance software

Job description

The Customs Clearance Supervisor oversees end-to-end import and export clearance operations for raw materials, packaging, equipment, and finished goods within a frozen food manufacturing environment. This role ensures strict regulatory compliance with local food safety authorities, customs regulations, and cold-chain standards. The primary goal is to prevent shipment holds, avoid cold-chain integrity loss, and minimize demurrage and detention fees.

Key Responsibilities

Customs Documentation & Clearance Operations

• Supervise and prepare all import/export shipping documentation (Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, Halal Certificates, and Health/Phytosanitary Certificates).
• Submit, monitor, and track customs declarations via government and customs portals (e.g., FASAH, SABER, Bayan, or regional equivalents).
• Ensure correct Harmonized System (HS) code classification and tariff application for raw food ingredients, frozen meat/poultry, dairy, and processing machinery.

Regulatory & Food Safety Compliance

• Coordinate with local food and drug regulatory authorities (e.g., SFDA, FDA) to obtain import permits, clearance approvals, and lab testing releases.
• Facilitate physical inspections, port sampling, and laboratory testing protocols for perishable and temperature-sensitive goods.
• Maintain up-to-date knowledge of national trade laws, food import restrictions, labelling standards, and shelf-life requirements.

Cold Chain & Port Logistics Supervision

• Prioritize priority release for reefer (refrigerated) containers to preserve cold-chain continuity and prevent product spoilage.
• Monitor reefer container plugged-in statuses and plug-in charges at ports and clearance zones.
• Liaise with customs brokers, freight forwarders, shipping lines, port authorities, and transport providers to expedite container release.
• Proactively resolve holds, documentation discrepancies, and inspection delays to mitigate demurrage, storage, and detention penalties.

Brokerage & Team Management

• Direct and evaluate third-party customs clearing agents and brokers to ensure compliance with company KPIs and clearance turnaround times.
• Manage internal documentation clerks and clearance staff, assigning daily operational priorities.
• Maintain complete audit-ready clearance archives and submit periodic reports on clearance timelines, duty expenditures, and port charges.

Key Performance Indicators (KPIs)

• Average Clearance Lead Time: Turnaround time for reefer container release from port arrival.
• Demurrage & Detention Cost Reduction: Elimination or minimization of avoidable port storage and reefer charges.
• Compliance Accuracy: Zero penalties or fines due to incorrect HS codes, missing permits, or documentation errors.
• Cold-Chain Continuity: Zero inventory losses caused by customs clearance delays.

Qualifications & Requirements

• Education: Bachelor’s degree or Diploma in Logistics, Supply Chain Management, International Trade, or a related field.
• Experience: 3–5 years of experience in customs clearance operations, with at least 2 years in a supervisory capacity within the FMCG, food manufacturing, or perishable goods sector.
• Technical Skills:
• Proficiency in customs submission portals and customs clearance software.
• In-depth understanding of food safety import regulations, health certificates, and cold-chain clearance logistics.
• Strong knowledge of HS codes, duty exemptions, Incoterms, and customs audit requirements.
• Licensing: A valid Customs Broker license/certification is highly preferred.
• Languages: Bilingual proficiency in English and the local primary business language (e.g., Arabic).