Coordinator

Dr soliman fakkeh hospital; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Fakeeh Care Hospital in Jeddah is seeking an Administrative Assistant to manage clerical and administrative tasks for the assigned department. The role focuses on filing, data entry, EMR document handling, and ensuring smooth office operations to support clinicians and patients.

Candidates should have at least two years of hospital administrative experience, a degree in Administration or related field, and strong English skills (Arabic preferred).

Qualifications

• 2 years of experience as an administrative assistant, preferably in hospital or healthcare.
• A degree in Administration or related field preferred.
• Excellent command of spoken and written English; Arabic preferred.

Responsibilities

• Develops and maintains filing systems; labeled, dated and organized.
• Answers calls, greets visitors, and manages access per appointments.
• Scans and uploads patient documents to the EMR system.
• Produces documents, reports, and spreadsheets.
• Manages office supplies and equipment as needed.
• Rounds in the unit to support patient satisfaction and education.

Skills

MS Excel

MS Outlook

MS Word

MS PowerPoint

Data entry

Customer care

Analytical skills

Education

Bachelor's degree in Administration

Tools

EMR system

Job description

Job Purpose

Manages office clerical and administrative functions for the assigned area or service Performs additional clerical and administrative tasks as assigned by the Secretarial Pool or clinic support needs

Key Responsibilities and Duties

• Develops and maintains electronic and paper filing systems ensuring files are clearly labeled dated and organized
• Retains or deletes data according to the retention policy and ensures the tidiness of the office environment
• Utilizes multiple office applications effectively and efficiently
• Manages communication and access by answering telephone calls greeting visitors arranging access based on scheduled appointments and handling incoming mail in a timely manner
• Scans and uploads required patient documents to the EMR system
• Utilizes clerical skills for document production report typing and spreadsheet preparation
• Requests organizes and manages office supplies and equipment both medical and non-medical as needed
• Makes purposeful rounds in the unit to ensure patient satisfaction and provides patient education as needed demonstrating compassionate communication skills
• Other duties as assigned within the scope of the job

All Fakeeh Care employees are responsible for continuous improvement

• Performing all duties and tasks in a manner that supports Fakeeh s Person-Centered care values
• Actively contributing to continuous improvement initiatives within the scope of the role
• Adherence to safety protocols and proactively seeking to address any job-related safety concerns
• Maintaining strict confidentiality of all sensitive information accessed or encountered during work
• Complying with cybersecurity policies and standards to protect Fakeeh s systems and participating in awareness training and initiatives to prevent cyber threats
• Adhering to and upholding Fakeeh Care s code of conduct policies and ethical standards
• Completion of mandatory education as per the requirement at least one month prior to expiration

Skills and Abilities

• Good computer skills and data entry ability with knowledge of MS Excel MS outlook MS word and MS PowerPoint
• Good analytical and problem-solving skills
• Good interpersonal and customer care skills
• Good and accurate records keeping

Experience

2 years of experience as an administrative assistant is required preferably with experience in a hospital or healthcare setting

Education

A degree in Administration or a related field is preferred

Language

Excellent command of oral and written English and prefer Arabic Good computer skills and data entry ability with knowledge of MS Excel, MS outlook, MS word, and MS PowerPointGood analytical and problem-solving skillsGood interpersonal and customer care skillsGood and accurate records keeping2 years of experience as an administrative assistant is required, preferably with experience in a hospital or healthcare settingA degree in Administration or a related field is preferred. Excellent command of oral and written English and prefer Arabic