Contracts Coordinator - Data Center Projects (KSA)

Decima International; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Decima International seeks a Contracts Specialist / Coordinator to support contract administration on large-scale data center and infrastructure projects in KSA. You will manage contract records, trackers, notices, variations, and close coordination with project teams.

The role requires 3–5 years of experience, English fluency, and a willingness to work full-time onsite at project locations within Saudi Arabia. Proficiency in MS Office and EDMS/PMIS is expected.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Law, or related discipline.
• 3–5 years of contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
• Working knowledge of FIDIC and/or EPC lump-sum contract forms.
• Experience maintaining contract registers, notices, obligations, milestones, and deadline trackers.
• Experience supporting variations, change orders, claims, and extension-of-time documentation.
• Understanding of contractor payment applications, bills of quantities, and progress measurement.
• Experience preparing contractual correspondence, notices, reports, and meeting records.
• Good commercial and risk management awareness.
• Strong document and records management skills.
• Strong organizational skills with the ability to manage multiple contractual actions simultaneously.
• Strong communication and stakeholder coordination skills.
• Fluent written and spoken English, with the ability to draft clear and factual contractual correspondence.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Willingness to work full-time onsite at project locations within KSA.

Responsibilities

• Support contract administration activities for consultant, contractor, subcontractor, and vendor agreements.
• Maintain accurate records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documentation.
• Maintain trackers for notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.
• Review incoming correspondence and identify items requiring contractual or commercial follow-up.
• Assist in preparing contractual letters, notices, meeting minutes, and supporting documentation.
• Track contract deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.
• Monitor RFI and technical submittal turnaround against contractual timeframes.
• Support variation order and change request administration.
• Collect and organize supporting documentation for claims, extensions of time, and commercial assessments.
• Maintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager.
• Maintain records of instructions, RFIs, design changes, delays, and site events with potential contractual impact.
• Support contractor payment application verification against payment schedules, bills of quantities, and approved progress in coordination with relevant project teams.
• Coordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control functions.
• Prepare meeting agendas, minutes, action trackers, and follow-up logs.
• Support long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.
• Prepare regular contract status reports covering notices, variations, claims, approvals, contractual risks, and outstanding actions.
• Support final account preparation, contract close-out, warranties, retention reconciliation, and handover documentation.
• Maintain warranty and defects registers during the applicable defects liability period.
• Support the management of outstanding claims and contractual matters through project close-out.
• Ensure sensitive contractual and commercial information is handled confidentially.
• Perform other related contract administration duties as required.

Skills

English fluency

Stakeholder coordination

Communication skills

Excel

Document management

Education

Bachelor’s degree in Construction Management, Engineering, Law, or related

Tools

FIDIC contracts

EDMS / PMIS

Contract tracking tools

MS Word

MS PowerPoint

Job description

Decima International seeks a Contracts Specialist / Coordinator to support contract administration on large-scale data center and infrastructure projects in KSA. You will manage contract records, trackers, notices, variations, and close coordination with project teams.

The role requires 3–5 years of experience, English fluency, and a willingness to work full-time onsite at project locations within Saudi Arabia. Proficiency in MS Office and EDMS/PMIS is expected.