Contract Administrator - NEOM

Jacobs; Saudi Arabia; On-site; SAR 180,000 - 260,000; Full time

Job summary

Jacobs is seeking a Contract Administrator to support the administration, monitoring, reporting, and closeout of contracts across the Roads project portfolio. You will manage contract data, prepare executive reports, and ensure governance compliance.

You will work with Unifier, SharePoint, and Aconex, coordinating with project teams to deliver timely contract closures and performance dashboards for senior management.

Qualifications

• Bachelor's degree required in a relevant discipline.
• Professional certifications in Contract Management (e.g., MRICS, MCIARB) are advantageous.
• Experience preparing executive-level reports and dashboards.
• Knowledge of contract data management and governance processes.

Responsibilities

• Administer contracts from award through closeout.
• Monitor performance, deliverables, milestones, and obligations.
• Prepare, review, and track variations, EOTs, and final accounts.
• Ensure compliance with contract administration procedures, governance requirements, and applicable policies.
• Prepare Commercial Review reports and executive presentations.
• Develop, maintain, and update presentations for TWG meetings and management reviews.
• Produce contract status reports, dashboards, progress updates, and portfolio performance reports.
• Analyze contract data and prepare management reports highlighting risks, issues, opportunities, and KPIs.
• Maintain the Master Contract Tracker with contract values, purchase orders, invoices, variation orders, claims, and closeout status.
• Perform contract data collection and validation across multiple platforms and databases.
• Ensure consistency between FFC records and Unifier.
• Monitor contracts approaching completion and closeout.
• Track closeout requirements, outstanding deliverables, final accounts, warranties, securities, and obligations.
• Coordinate with project teams to ensure timely contract closure.
• Prepare closeout status reports and elevate issues that may impact completion.
• Ensure accurate filing, record keeping, and document control within Oracle Unifier, SharePoint, Aconex, and other systems.
• Maintain contract records per document control requirements and support audits.

Skills

FIDIC contracts knowledge

Excel

PowerPoint

Data analysis

Contract management systems

Documentation & records management

Stakeholder management

Attention to detail

Education

Bachelor's Degree in Quantity Surveying, Commercial Management, Construction Management, Engineering, Law, Business Administration, or related

Tools

Oracle Unifier

SharePoint

Aconex

Job description

Your impact

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

The Contract Administrator is responsible for supporting the effective administration, monitoring, reporting, and closeout of contracts across the Roads project portfolio. The role requires strong contract management, data analysis, reporting, and document control capabilities, ensuring all contract information is accurately maintained across enterprise systems such as Unifier, SharePoint, and contract management platforms. The position will provide commercial support to management through the preparation of executive reports, presentations, and contract performance dashboards while ensuring compliance with contractual obligations and governance requirements.

Key Responsibilities

Contract Administration & Governance

• Administer contracts throughout their lifecycle from award through to closeout.
• Monitor contract performance, deliverables, milestones, and contractual obligations.
• Support the preparation, review, and tracking of contract variations, claims, extensions of time (EOTs), and final account settlements.
• Ensure compliance with contract administration procedures, governance requirements, and applicable policies.

Reporting & Executive Presentations

• Prepare and manage Commercial Review reports and presentations for Chief Projects Officer (CPO) reviews.
• Develop, maintain, and update presentations for Technical Working Group (TWG) meetings and management reviews.
• Produce contract status reports, dashboards, progress updates, and portfolio performance reports.
• Analyze contract data and prepare management reports highlighting risks, issues, opportunities, and key performance indicators.

Contract Data Management

• Manage and maintain the Master Contract Tracker, ensuring accurate and timely updates of
  • Contract values
  • Purchase Orders
  • Invoices
  • Variation Orders (VOs)
  • Claims
  • Extension of Time records
  • Closeout status
• Perform contract data collection and validation across multiple platforms and databases.
• Ensure consistency and alignment of contract financial and commercial information between FFC records and Unifier.

Contract Closeout Management

• Monitor contracts approaching completion and closeout.
• Track closeout requirements, outstanding deliverables, final accounts, warranties, securities, and contractual obligations.
• Coordinate with project teams and stakeholders to ensure timely contract closure.
• Prepare closeout status reports and elevate issues that may impact completion.

Systems & Document Management

• Ensure accurate filing, record keeping, and document control within
  • Oracle Unifier
  • SharePoint
  • Aconex (where applicable)
  • Other contract management systems
• Maintain contract records in accordance with organizational document control requirements.
• Support audits by ensuring contract documentation is complete, accurate and readily accessible.

Here’s what you’ll need

Required Qualifications

• Bachelor's Degree in Quantity Surveying, Commercial Management, Construction Management, Engineering, Law, Business Administration, or a related discipline.
• Professional certifications in Contract Management or Commercial Management are advantageous. e.g. MRICS, MCIARB etc.

Experience Requirements

• Minimum 5-8 years experience in contract administration, commercial management, or project controls within infrastructure, construction, engineering, or major projects.
• Experience managing contract data and reporting across multiple enterprise systems.
• Demonstrated experience preparing executive-level reports and presentations.
• Experience supporting contract closeout activities and final account settlements.

Knowledge & Skills

• Strong understanding of FIDIC contracts (preferably FIDIC Red Book and related forms).
• Advanced proficiency in Microsoft Excel and PowerPoint.
• Experience using Oracle Unifier, SharePoint, Aconex, or similar contract management systems.
• Strong analytical and data management skills.
• Excellent document control and record management capabilities.
• Ability to prepare concise and professional reports for senior management.
• Strong communication and stakeholder management skills.
• High attention to detail with excellent organizational and time management skills.

From our inclusive employee networks to our positive mental health champions – we're committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we've gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You'll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you'll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.