Contract Administrator

Pace | Architecture, Engineering + Planning; Jeddah; On-site; SAR 350,000 - 600,000; Full time

Job summary

Pace | Architecture, Engineering + Planning in Jeddah seeks a senior Contract Administrator to lead contract administration on major infrastructure projects, ensuring compliance with local and international regulations and effective change management. You will act as liaison between project stakeholders and contractors, prepare reports, monitor performance, and advise on risk mitigation.

Candidates should have 20 years of contract administration experience and a relevant degree plus Saudi

Qualifications

• Has a bachelor’s degree in construction management, engineering, civil, architecture, or law.
• Certification from Saudi Society of Engineers or local equivalent based on country requirement.
• Strong knowledge of FIDIC, NEC, contract law and procurement processes.
• 20 years of experience in contract administration on large infrastructure/mega projects.
• Excellent negotiation, communication, and organizational skills.

Responsibilities

• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Act as the main point of contact between project stakeholders and contractors for all contractual matters.
• Address discrepancies arising from contract performance and resolve with relevant parties.
• Assess and process changes to contract scope (modifications, variations, additional works).
• Collaborate with finance and project teams to track payments, invoicing, and cost management.
• Coordinate with project managers to ensure progress per contract schedule.
• Ensure all contracts comply with local, national, and international regulations and codes.
• Document and execute change orders clearly and timely.
• Identify and assess contractual risks and advise on mitigation strategies.
• Maintain records of contract correspondence, change orders, and amendments.
• Manage obligations, milestones, and deliverables; monitor cost adjustments.
• Prepare reports on contract status, risks, and disputes for senior management.
• Provide updates on financial status, risks, and performance to leadership.

Skills

Negotiation

Stakeholder management

Contract law

Excellent communication

Organizational skills

MS Office

Contract management software

English proficiency

Arabic (plus)

Education

Bachelor’s degree in construction management

Bachelor’s degree in engineering, civil, architecture, or law

Certification: Saudi Society of Engineers

Tools

MS Office (Excel/Word)

Contract management software

Job description

Job description:

• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
• Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
• Assess and process any changes to the original contract scope, including modifications, variations, and additional works
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management
• Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies
• Maintain and update a comprehensive record of contract correspondence, change orders, and amendments
• Manage and track all contractual obligations, milestones, and deliverables.
• Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
• Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.

What you will be doing

• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
• Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
• Assess and process any changes to the original contract scope, including modifications, variations, and additional works
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management
• Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies
• Maintain and update a comprehensive record of contract correspondence, change orders, and amendments
• Manage and track all contractual obligations, milestones, and deliverables.
• Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
• Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.

Required Experience

• Has 20 years of experience in contract administration.
  Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.

Education

• Bachelor’s degree in construction management, Engineering, Civil , Architecture, Law, or a related field.

Certifications & Memberships

• Certification from Saudi Society of Engineers or local equivalent based on country requirement.

Essential Skills

• Strong understanding of construction contracts (FIDIC, NEC, etc.), procurement processes, and contract law.
• Familiarity with Saudi Arabian local laws and regulations related to construction projects.
• Experience of managing contracts on large, complex, and high-value projects.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Problem-solving abilities, with a focus on detail and accuracy.
• Proficiency in MS Office Suite, including Excel and Word. Knowledge of contract management software is a plus.
• Proficiency in both written and spoken English is required. Arabic is a plus.

Profile description:

About the Role

• The Contract Administrator will manage and oversee all aspects of contract administration related to the construction project, ensuring the project complies with all contractual terms and conditions. They will lead contractual discussions advising the client on suitable direction and implementation approach.