Billing And Administration Coordinator

Varel Energy Solutions; Saudi Arabia; On-site; SAR 89,000 - 134,000; Full time

Job summary

Varel Energy Solutions in Saudi Arabia is seeking a Billing and Administration Coordinator to organize office procedures, ensuring efficiency and compliance. The role focuses on Aramco SAP/billing coordination and logistics documentation, with strong cross-functional collaboration.

You will support accounts receivable, visa and iqama renewals, and maintain accurate records while ensuring timely processing of documents and shipments. Fluency in English and Arabic is essential.

Qualifications

• Must have high school diploma; bachelor's degree preferred in business-related fields.
• 2-3 years of experience as an Administrator or Coordinator.

Responsibilities

• Coordinate Aramco SAP system and DRSS; liaise with sales and logistics for timely requests.
• Assist accounts to ensure timely invoicing and update receivables weekly.
• Coordinate logistics documentation to ensure on-time shipments.
• Manage Visa and Iqama renewals for KSA employees; maintain records for medical coverage, travel, vacation, and vehicle assignments.
• Participate in special projects and other duties as assigned.

Skills

Excel proficiency

Interpersonal communication

English and Arabic bilingual

Problem-solving

Multi-project coordination

Confidential information handling

Education

Bachelor's degree in Business Administration / Accounting / Supply Chain

High school diploma

Tools

Financial software

Job description

Varel Energy Solutions (VES) is one of the world's largest independent manufacturer and suppliers of downhole drilling and completions products to the energy sector. The key to the company's success is underpinned by the virtues and the cultural framework of our employees. VES offers an exciting and fast paced work environment, attractive benefits, and competitive pay. If you're looking to invest in your career development, Varel Energy Solutions is the right place for you. Come join our team!

SUMMARY:

The Billing and Administration Coordinator organizes and coordinates office administration and procedures to ensure organizational effectiveness, efficiency, and compliance. The role provides effective intra-office communication and streamlined administrative processes with primary focus on Aramco SAP/billing coordination, logistics documentation

ESSENTIAL DUTIES:

• Coordinates and is responsible for the Aramco SAP system, including Drilling Rig Supply System (DRSS), ensuring requests are sent to the sales team in a timely and efficient manner; coordinates with the logistics team and manages renewal of the Aramco Portal. (detailed task list provided)
• Assists the accounts department to ensure the timely coordination of documents and invoice to ensure that receivables are updated on a weekly basis.
• Coordinates with the logistics team to ensure internal and external documentation is managed in a timely manner so shipments are delivered on schedule.
• Solely responsible for Visa and Iqama renewals for the KSA employee base; maintains accurate records of medical coverage, annual travel, vacation, and company vehicle assignments.
• Performs other duties and participates in special projects as assigned.

MINIMUM REQUIREMENTS

• Prioritize and complete multiple projects on schedule and within specified timelines
• Analyze, identify root causes, and recommend solutions across organizational and geographic complexities
• Facilitate, interact with, and resolve issues among individuals from diverse cultures and disciplines
• Coordinate with and oversee outside providers
• Demonstrate effective interpersonal, communication, and organizational skills
• Demonstrate sound, practical, and objective problem-solving skills
• Exercise integrity and discretion in handling confidential information
• Demonstrate proficiency in Excel and department financial software
• Read, write, and communicate accurately, clearly, and concisely in English and Arabic

Education, Knowledge & Experience:

• High school diploma required; bachelor's degree in business administration, Accounting, or Supply Chain preferred.
• Understanding of Saudi invoicing and tax regulations.
• 2-3 years of experience as an Administrator or Coordinator.

Thank you for your interest in a career with Varel Energy Solutions.