Bid Specialist

ACE Gallagher; Al Khobar; On-site; SAR 120,000 - 180,000; Full time

Job summary

ACE Gallagher seeks a Bid Specialist to manage the end-to-end bid process, ensuring compelling, compliant proposals delivered on time. The role requires strategic thinking, strong project management, and insurance-industry knowledge.

Responsibilities include coordinating with multiple teams, writing and reviewing bid content, and maintaining a robust bid library. Candidates should have 5+ years in bid management and a Bachelor’s or Diploma in a related field.

Qualifications

• Bachelor's degree in Business, Marketing, Insurance, or related field.
• Minimum of 5 years of bid management experience in the insurance industry.
• Excellent written and verbal communication skills.

Responsibilities

• Lead the bid process from opportunity identification through contract award.
• Coordinate with cross-functional teams to gather inputs for bids.
• Write, edit, and review bid content for clarity and compliance.
• Manage production and delivery of bid documents and proposals.
• Analyze bid requirements, evaluation criteria, and competition.
• Ensure bids comply with governance and regulatory requirements.
• Maintain a bid library with templates and best practices.
• Track bid progress, success rates, and KPIs.
• Improve bid processes and methodologies for efficiency.
• Collaborate with GI and EB heads across territories to align strategies.

Skills

Project management

Under pressure

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Diploma

Tools

MS Office

Adobe InDesign

Job description

Bid Specialist

Job Summary

This role will be responsible for managing the end-to-end bid process, ensuring that all proposals are compelling, compliant, and delivered on time.
The role requires a strategic thinker with excellent project management skills and a deep understanding of the insurance industry.

Main Functions and Responsibilities:

• Lead and manage the bid process from initial opportunity identification through to contract award.
• Coordinate and collaborate with cross-functional teams (including business development, technical, legal/compliance, finance, and operations) to gather necessary information and inputs for bid submissions.
• Write, edit, and review bid content to ensure clarity, accuracy, and compliance with client requirements.
• Manage the production and delivery of high-quality bid documents, presentations, and proposals.
• Conduct thorough analysis of bid requirements, evaluation criteria, and competitive landscape.
• Ensure all bids are compliant with internal governance processes and external regulations.
• Maintain a bid library and repository of standard content, templates, and best practices.
• Track and report on bid progress, success rates, and key performance indicators.
• Continuously improve bid processes and methodologies to enhance efficiency and effectiveness.
• Work closely with department heads (GI and EB) across multiple territories and maintain bid strategies that align with the company's prospect and target lists.

Requirements

Behavioral Skills Communication skills

• Excellent project management skills with the ability to manage multiple bids simultaneously.
• Ability to work under pressure and meet tight deadlines.
• High attention to detail and commitment to producing high-quality work.
• Strong interpersonal skills and the ability to work effectively with diverse teams.

Education/ Certifications Minimum of Diploma

• Bachelor's degree in Business, Marketing, Insurance, or a related field.
• Minimum of 5 years of experience in bid management, preferably within the insurance industry.

Practical/Technical Experience

• Exceptional written and verbal communication skills.

Computer Skills MS Office

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Adobe InDesign.