Assistant Facility Manager

Bayut | dubizzle; Riyadh; On-site; SAR 80,000 - 100,000; Full time

Job summary

A prominent property portal in Riyadh is seeking an experienced Facility Supervisor responsible for managing facility operations and providing administrative support. This role involves overseeing maintenance, vendor relations, and ensuring compliance with safety regulations. Candidates should have at least 3 years of experience in facility management and a communication-oriented background. The position offers a dynamic, fast-paced environment with a focus on compliance and efficiency.

Benefits

Comprehensive Health Insurance

Rewards and recognition

Learning & Development

Qualifications

• Minimum 3 years of experience in facility management or administrative roles.
• Proficient in ERP and Excel.
• Knowledge of industry standards in facilities management.

Responsibilities

• Oversee day-to-day facility operations including maintenance and repairs.
• Manage vendor relationships and negotiate contracts.
• Assist in administrative tasks including scheduling and record-keeping.
• Ensure compliance with health and safety regulations.
• Support budget planning and monitoring for facility operations.

Skills

Negotiation skills

Communication skills

Analytical skills

Problem-solving skills

Team management

Education

Bachelor's degree in Management or Marketing

Tools

ERP software

Excel

Job description

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

Bayut in Saudi is an integral part of the Dubizzle Group and is now looking to hire an experienced Facility Supervisor who will be responsible for ensuring the smooth operation of our facilities and providing comprehensive administrative support. Also, to oversee facility maintenance, manage administrative tasks, support procurement and foster a conducive work environment.

In this role you will:

Facility Management

• Oversee day-to-day facility operations, including maintenance, repairs, and space utilisation
• Coordinate with vendors, contractors, and service providers for facility-related tasks
• Conduct regular inspections to identify maintenance needs and address them promptly
• Develop and implement strategies to optimise facility operations and ensure workplace safety

Vendor Management

• Identify and evaluate potential suppliers, negotiate contracts, and manage vendor relationships to secure favourable terms and pricing

Procurement and Inventory Management

• Handle procurement processes to maintain inventory levels and ensure monthly stock count
• Track assets: handing over, taking over of assets for new joiners/leavers
• Ensure accurate records of store items, managing stock levels, and replenishing supplies
• Coordinate with finance to process invoices and track expenses related to procurement

Administrative Support

• Assist in administrative tasks, including managing correspondence, scheduling, and record-keeping
• Handle office supplies, equipment inventory, and procurement processes efficiently
• Support the development and implementation of administrative policies and procedures
• Serve as a point of contact for internal and external queries, redirecting them appropriately

Health and Safety Compliance

• Ensure compliance with health, safety, and environmental regulations
• Participate in risk assessments, maintain records, and assist in emergency preparedness
• Coordinate and participate in training sessions on safety protocols and emergency procedures

Financial Oversight

• Support budget planning and monitoring for facility and administrative operations
• Identify cost-effective solutions and contribute to cost-saving initiatives
• Maintain accurate financial records and generate reports as required

Qualifications

• Bachelor's degree preferably in Management Marketing

Experience

• Minimum 3 years of experience in facility management or administrative roles

Knowledge

• Proficient in ERP and Excel
• Knowledge of industry standards, regulations, and best practices in facilities management

Skills

• Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers
• High communication and influencing skills
• Good analytical and problem-solving skills
• Swift and economical decision-making skills
• The ability to lead and manage teams and projects

Traits

• Work in a highly collaborative manner with internal and external stakeholders to effectively communicate the value proposition
• Professionally represent the Company before brands, partners, and vendors for business development/procurement
• Attention to detail but also the ability to see the implications for the bigger picture
• Commercial awareness
• Customer service savviness
• Well organised
• Ability to handle a complex and varied workload

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development
• Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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