Arada | Document Controller, Riyadh

Arada; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Arada is seeking an experienced Documents Controller/Administrative professional in Riyadh to support the Sales Administration team. The role focuses on maintaining records, processing SPAs, coordinating courier logistics, and ensuring confidential handling of documents.

Candidates should have 5+ years in document control or administration, ideally within real estate, with strong organizational skills and proficiency in MS Office. 40-hour work weeks in the Riyadh office.

Qualifications

• 5+ years of experience in document control or administration.
• Real estate industry experience preferred.
• Strong organizational and multi-tasking skills.
• High attention to detail and accuracy.
• Proficiency with MS Office.
• Ability to handle confidential information.

Responsibilities

• Maintain and organize incoming and outgoing documents and records.
• Prepare, print, bind, and dispatch SPAs and related documentation.
• Coordinate courier collections and deliveries, including airway bills.
• Update document movement and CRM tracking information.
• Follow up with internal departments on pending document deliveries.
• Ensure SPAs and related documents are securely stored and filed.
• Receive, record and file signed documents from Sales Centres or couriers.
• Stamp and prepare SPAs, NOCs, and related documents for signatures.

Skills

Document control

Administration

Sales administration

Organizational skills

Attention to detail

Communication skills

MS Office

Tools

Microsoft Office

Job description

About us

At Arada, we create communities that inspire healthier, happier and more meaningful lives. Through innovative developments, exceptional customer experiences and a commitment to sustainability, we are shaping places where people can live, work and thrive.

Joining Arada means becoming part of a collaborative, ambitious and forward-thinking team dedicated to delivering excellence across every aspect of our business.

Role Purpose:

• Maintain and organize incoming and outgoing documents and records.
• Prepare, print, bind, and dispatch Sales Purchase Agreements (SPAs) and related documentation.
• Coordinate courier collections and deliveries, including preparing airway bills.
• Update document movement and courier tracking information in the CRM/system.
• Follow up with internal departments on pending document deliveries.
• Ensure SPAs and related documents are securely stored, tracked, and maintained.
• Receive, record, and file signed documents returned from Sales Centres or couriers.
• Stamp and prepare SPAs, NOCs, and related documents for management signatures.
• Support the Sales Administration team with daily operations and peak workloads.
• Manage office stationery and coordinate with Procurement and IT teams when required.
• Maintain strict confidentiality of customer information and company documentation.

Key Performance Indicators (KPI)

• Accuracy and timeliness of document tracking and CRM updates.
• Compliance with company policies and document management procedures.
• Timely processing, dispatch, and delivery of documents.
• Accuracy of document filing, storage, and recordkeeping.
• Professionalism, punctuality, and effective teamwork.
• Understanding of company projects, products, and handover processes.

Requirements

• 5+ years of experience in document control, administration, or sales administration.
• Real estate industry experience is preferred.
• Strong organizational, coordination, and document management skills.
• High attention to detail and accuracy.
• Ability to work under pressure and manage multiple priorities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Professional approach to handling confidential information.
• Positive attitude and willingness to support the wider team.

Additional Details

Office location - Riyadh, KSA

Work hours - 40

This position is aligned with local workforce requirements in Saudi Arabia and is intended for candidates eligible to work under the applicable Saudization regulations.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

Why join Arada?

At Arada, you'll have the opportunity to contribute to projects that transform communities while working alongside talented professionals in a culture that values innovation, collaboration and continuous growth. We are committed to creating an inclusive workplace where everyone has the opportunity to thrive and make a meaningful impact.

Equal Opportunity Statement

Arada is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals and make employment decisions based on merit, experience and business needs.