Administrative Assistant

Johns Hopkins Aramco Healthcare; Saudi Arabia; On-site; SAR 75,000 - 105,000; Full time

Job summary

Johns Hopkins Aramco Healthcare is seeking an Administrative Assistant to perform general clerical and administrative duties for the team and its members in a healthcare setting in Saudi Arabia.

The role includes handling mail, typing correspondence, answering calls, maintaining calendars, and using standard office equipment. Strong English skills and the ability to work in a diverse team are required.

Qualifications

• Completion of High School Certificate, 12 years schooling.
• 2 years Diploma in related field.
• Minimum 2 years healthcare clerical experience is preferred.
• Ability to use office equipment.
• Good communication skills.
• Computer skills: Microsoft Word, Excel, Powerpoint, Outlook.
• Ability to work on own initiative, be a self starter with little supervision.
• Able to work in a diverse environment as part of a team.
• Good command of English.
• Knowledge of Arabic is desirable.

Responsibilities

• Receives, sorts, logs, and distributes incoming mail as required.
• Receives logs and distributes outgoing mail as required.
• Types all kind of correspondence and reports.
• Drafts simple letters.
• Receives telephone calls and visitors.
• Responds to routine inquiries.
• Maintains office supplies as necessary.
• Performs Receptionist duties where applicable.
• Maintains organization's calendar and timekeeping as required.
• Operates office machines: printer, scanner, fax machines as required.
• Performs duties specific to the organization area assigned to as directed.

Skills

Communication skills

Self-starter

Teamwork

Good command of English

Education

High School Certificate (12 years)

2-year Diploma in related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Scope

The Administrative Assistant performs general clerical and administrative duties for the team and its members.

Principal Contacts

Internal: With all levels of personnel, clinical and non-clinical.

External: With organizations within JHAH.

With patients and visitors where applicable.

Principal Duties

• Receives, sorts, logs, and distributes incoming mail as required.
• Receives logs and distributes outgoing mail as required.
• Types all kind of correspondence and reports.
• Drafts simple letters.
• Receives telephone calls and visitors.
• Responds to routine inquiries.
• Maintains office supplies as necessary.
• Performs Receptionist duties where applicable.
• Maintains organization's calendar and timekeeping as required.
• Operates office machines: printer, scanner, fax machines as required.
• Performs duties specific to the organization area assigned to as directed.

Education

• Completion of High School Certificate, 12 years schooling.
• 2 years Diploma in related field.

Experience

• Minimum 2 years healthcare clerical experience is preferred.

Certifications Other requirements as applicable

• Ability to use office equipment.
• Good communication skills.
• Computer skills: Microsoft Word, Excel, Powerpoint, Outlook.
• is desired.
• Ability to work on own initiative, be a self starter with little supervision.
• Able to work in a diverse environment as part of a team.
• Good command of English.
• Knowledge of Arabic is desirable.

Competencies

• Person-Centered Care: Establishes and maintains professional relations with co-workers. Demonstrates ability to cooperate and respect for others. Accepts diversity and differences. Promotes relationships of trust. Demonstrates respectful attitude, professionalism, consideration, and compassion toward others.
• Quantity Of Work: Meets productivity requirements. Completes work on time. Adjusts to job pressures and changes in priorities. Accomplishes more with fewer resources.
• Communicate Openly & Effectively: Communicates in a clear and concise manner. Encourages open expression of ideas. Listens effectively and seeks clarification and understanding. Demonstrates effective presentation skills. Writes clearly with full documentation.
• Drive For Results: Works with minimal supervision. Demonstrates the ability to achieve desired results. Attains results through positive actions. Produces tangible results without negative side effects.
• Foster Teamwork: Works collaboratively with other team members. Seeks input and involves others. Makes valuable contribution to team objectives. Works well with people of diverse values, opinions, skills, and goals.
• Plan & Organize Work: Creates specific action steps to execute work. Involves others appropriately in the planning process. Organizes and prioritizes work activities for self and others. Considers staffing resource limitations when planning work.
• Cybersecurity: Enforces cybersecurity policies, protocols and standards. Models and fosters awareness of cybersecurity. Reinforces behaviors that create a secure environment. Seeks opportunities that reduce the risk of cybersecurity incidents. Takes the necessary precautions when receiving suspicious emails.