Admin Supervisor

Acwa Power; Medina; On-site; SAR 167,000 - 279,000; Full time

Job summary

ACWA Power seeks a Site Administration and Support Services Supervisor to oversee office administration, accommodation, transportation, and government relations for the Medina plant and related facilities.

You will lead administration staff, coordinate facilities operations, ensure safe, compliant, and cost-effective services, and collaborate with security, procurement and external authorities as needed.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Management, or related discipline.
• Five years of relevant experience in administration, facilities coordination, or site support services.
• Experience in power, water, industrial operations or remote project environments preferred.
• Strong planning, organizing, prioritization and supervision skills.
• Knowledge of facilities, accommodation, and transportation administration.
• Proficiency in Microsoft Office and administrative tracking systems.
• Excellent communication, negotiation, and relationship management.
• Ability to work with a multicultural workforce and bilingual Arabic/English.

Responsibilities

• Plan and implement the site administration plan aligned with priorities and budgets.
• Supervise administration staff and assign daily tasks; monitor performance.
• Oversee offices, facilities, catering, waste management and safety compliance.
• Coordinate accommodation allocations, maintenance, and service quality.
• Manage employee transportation, travel logistics and access arrangements.
• Liaise with Government Relations for permits, licenses and document expiry monitoring.
• Monitor vendor performance and control costs; approve invoices and variances.
• Ensure accurate records, audits support and policy compliance.

Skills

Planning & prioritization

Team supervision

Facilities administration

Government procedures

Vendor management

Communication & negotiation

Problem solving

MS Office & admin tracking

Recordkeeping & confidentiality

Multicultural teamwork

Arabic & English proficiency

Education

Bachelor's degree in Business Administration

Job description

JOB PURPOSE

To supervise the delivery of administrative and support services across the assigned plant and associated facilities including office administration facilities upkeep employee accommodation transportation and government relations coordination Ensure services are timely cost-effective and aligned with company policies safety standards and operational requirements

KEY ACCOUNTABILITIES

• Administration Planning and Reporting Prepare and implement the site administration plan in alignment with operational priorities and PGM direction Coordinate administrative requirements with department heads to ensure adequate resources and uninterrupted support services Provide regular updates to the PGM on service performance expenditure outstanding issues and corrective actions Maintain administrative records service schedules and action trackers
• People Supervision Allocate responsibilities and supervise the daily activities of administration staff and assigned support personnel Set individual objectives monitor performance and provide feedback and coaching Arrange staff coverage to maintain continuity of essential administrative services Identify training needs and promote service quality accountability and safe working practices
• Facilities and Office Administration Supervise the upkeep of offices common areas and associated buildings coordinating repairs and preventive maintenance with relevant teams Oversee housekeeping catering waste management pest control drinking water supply and other assigned support services Conduct routine inspections and follow up on deficiencies to maintain safe clean and functional facilities Manage office supplies furniture administrative equipment and related inventories Coordinate building access and visitor arrangements with Security and relevant departments
• Accommodation Management Coordinate employee accommodation allocation occupancy records check-in and check-out arrangements Monitor accommodation conditions maintenance housekeeping utilities and service quality Address accommodation-related complaints and elevate unresolved matters Support accommodation assessments renewals and proposed changes in coordination with Procurement and relevant stakeholders
• Transportation and Travel Support Coordinate employee transportation shuttle schedules airport transfers and approved business travel logistics Monitor assigned vehicles driver schedules maintenance arrangements and relevant documentation Review transport utilization and recommend improvements to service reliability and cost efficiency Coordinate with service providers to resolve delays and maintain compliance with company safety requirements
• Government Relations and External Coordination Coordinate site-related government transactions with the Government Relations team and authorized company representatives Track administrative permits licenses and relevant document expiry dates following up on timely renewals Liaise with local authorities utility providers and external stakeholders on assigned administrative matters Support employee documentation and government service requests through the responsible P amp C and Government Relations teams Maintain accurate records of submissions approvals and official correspondence
• Service Providers and Cost Control Support the preparation of administrative service requirements and scopes of work Monitor vendor performance against agreed service standards and elevate recurring service failures Verify service delivery and supporting documentation before submitting invoices for approval Track administrative expenditure explain variances and recommend cost improvements Coordinate procurement requests and contract renewals within approved procedures and delegated authority
• Employee Administrative Support Coordinate workplace readiness for new joiners including accommodation transport access arrangements and office requirements as applicable Liaise with IT and P amp C to follow up on required equipment and onboarding arrangements Respond to employee administrative requests and maintain records of actions taken Support employee transfers and departures through accommodation clearance transport arrangements and return of assigned administrative assets Refer employee relations payroll recruitment and other specialist P amp C matters to the responsible team
• Policies Records and Compliance Implement approved administration policies procedures and controls Maintain accurate and confidential administrative records inventories contracts and service documentation Provide supporting documents for audits and ensure timely closure of assigned findings Coordinate with HSE to ensure administrative facilities and service providers follow applicable site requirements Report unsafe conditions service disruptions and compliance concerns to the responsible stakeholders
• Continuous Improvement Identify opportunities to improve administrative workflows employee experience and service efficiency Monitor recurring complaints and implement corrective actions Support digital tracking standardization and improved reporting of administrative services
• Related Assignments Perform other duties assigned by the PGM that are consistent with the role s scope and responsibilities

COMMUNICATION amp WORKING RELATIONSHIPS

• Facilities accommodation catering housekeeping and transportation service providers
• Landlords suppliers contractors and utility providers
• Local authorities and government bodies within assigned responsibilities
• Project company and client administration counterparts as applicable

Bachelor s degree in Business Administration, Public Administration, Management, or a related discipline.Five years of relevant experience in administration, facilities coordination, or site support services, including at least two years in a supervisory capacity.Experience in power, water, industrial operations, or remote project environments is preferred.Strong planning, organizing, and prioritization skills.Effective team supervision and service coordination.Knowledge of facilities, accommodation, and transportation administration.Working knowledge of relevant government procedures and administrative documentation.Vendor performance monitoring and cost control.Effective communication, negotiation, and relationship management.Problem-solving and complaint resolution.Proficiency in Microsoft Office and administrative tracking systems.Accurate recordkeeping and confidentiality.Ability to work effectively with a multicultural workforce.Good command of Arabic and English.