Academic & Administrative Services Supervisor

King Fahd University of Petroleum & Minerals - KFUPM; Dhahran Compound; On-site; SAR 180,000 - 300,000; Full time

Job summary

King Fahd University of Petroleum & Minerals (KFUPM) seeks an Academic and Administrative Services Supervisor to oversee category management and sourcing for HR, library, food, logistics and other support services. You will translate strategies into actionable plans, supervise Category Buyers, ensure compliant procurement, and collaborate with stakeholders to deliver value-focused outcomes.

The role requires 5–8 years in category management or procurement, a bachelor’s degree in a related field,

Qualifications

• Bachelor's degree required in Procurement, Supply Chain Management, Business Administration, or equivalent
• CSCP certification is a plus

Responsibilities

• Translate category strategies into prioritised sourcing plans aligned with budgets and stakeholder priorities
• Use demand, market and supplier intelligence to identify opportunities for cost, service quality and risk optimization
• Supervise end-to-end sourcing activities: PR review, RFx, bidder management, evaluation, negotiation, award and PO/contract handover
• Review sourcing packs for completeness, compliance and approvals before governance submission
• Allocate work, set priorities and coach Buyers to ensure timely, quality outputs and adherence to SLAs
• Monitor workload, milestones, cycle times and escalate capacity or risk issues to Director
• Coordinate with academic and administrative stakeholders to define requirements, schedules, scopes of work and evaluation plans
• Collaborate with Vendor Management and Contract Administration on supplier eligibility, performance and post-award handover
• Maintain accurate sourcing data, savings and compliance in Oracle and trackers; report category performance to Director
• Identify practical improvements to tools, templates, and stakeholder engagement

Skills

Category management

Strategic sourcing

Procurement

Team leadership

Stakeholder management

Education

Bachelor's degree in Procurement

CSCP certification

Tools

Oracle

Contract management

Job description

Academic and Administrative Services Supervisor is responsible for supervising category management and sourcing activities supporting KFUPM's academic and administrative service requirements, including HR services, library services, food services, logistics and other institutional support services. The role translates approved category strategies and procurement plans into a controlled sourcing pipeline, provides day-to-day direction and quality assurance to Category Buyers, and works closely with academic and administrative stakeholders to deliver timely, compliant and value-focused procurement outcomes. The Supervisor ensures sourcing activity follows the Supply Chain Policy, procedures, Delegation of Authority and Oracle-based systems, escalating material commercial, risk or stakeholder matters to the Director.

Accountabilities

Category Strategy Deployment & Procurement Planning

Translate Academic and Administrative Services category strategies into prioritised sourcing plans, demand forecasts and activity pipelines aligned with institutional requirements, service plans, approved budgets and stakeholder priorities.

Use demand, market and supplier intelligence to identify opportunities to optimise service specifications, sourcing and contracting approaches, total cost of ownership, service quality, risk and value.

Sourcing Execution & Commercial Oversight

Supervise end-to-end sourcing activities undertaken by Category Buyers, including PR review, sourcing route selection, pre-qualification, RFx development, bidder management, commercial evaluation, negotiation, award recommendation and purchase order or contract handover.

Review sourcing packs for completeness, commercial robustness, procedural compliance and appropriate approvals before submission to the relevant governance forum.

Team Supervision & Quality Assurance

Allocate work, set priorities and coach Category Buyers to ensure responsive service, consistent quality, accurate records and adherence to agreed SLAs.

Monitor workload, sourcing milestones, cycle times and exceptions; resolve operational issues and escalating capacity, commercial or control risks to the Director.

Act as the operational procurement partner to academic and administrative stakeholders, including HR, Library, Food Services, Logistics and other support functions, coordinating requirement definition, procurement schedules, scopes of work, evaluation plans and sourcing priorities.

Coordinate with Vendor Management and Contract Administration on supplier eligibility, performance information, contractual risks and post-award handover.

Maintain accurate sourcing, pipeline, savings and compliance data in Oracle and approved trackers; provide timely category performance updates to the Director.

Identify and implement practical improvements to sourcing tools, templates, work practices and stakeholder engagement.J

Qualifications and Education: Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or equivalent is required

CIPS / CSCP certification is a plus

Professional Experience

5-8 years of experience in Category Management, Strategic Sourcing, or Procurement

Demonstrated experience in administrative services, professional services, outsourced services, logistics or related procurement categories

Experience supervising, coaching or providing quality oversight to procurement staff is advantageous

Prior experience in a University, Government, or large institutional procurement environment is advantageous