Shipping and Customs Manager

Aretè & Cocchi Technology; Doha; On-site; QAR 180,000 - 300,000; Full time

Benefits offered by this job

Permanent contract

Comprehensive benefits

45-hour work week

Career growth opportunities

Job summary

Saipem is seeking a Shipping & Customs Manager in Doha, Qatar, to lead the end-to-end shipping and customs activities within project scope. You will streamline transportation schemes, oversee vendor coordination and ensure compliance with regulations while supporting budget and schedule requirements.

Ideal candidates bring 10–15 years in shipping, customs, logistics or supply chain roles, with experience in oil & gas or EPC environments and knowledge of Incoterms.

Qualifications

• Bachelor’s or Master’s degree in Logistics, Supply Chain Management, Engineering, Business Administration, or related discipline.
• 10–15 years of shipping, customs, logistics or supply chain experience.
• Experience managing transport schemes, vendors and freight forwarders in oil & gas or EPC projects.
• Languages: Italian, French or Arabic are a plus.

Responsibilities

• Streamline shipping and customs activities within the supply chain process, coordinating with Procurement, Expediting & Inspection, Asset and Operational Logistics to improve efficiency, competence and cost control.
• Define the best transportation and customs scheme, including feasibility and cost assessment, according to actual project requirements.
• Supervise and manage transport and customs formalities for Saipem purchased materials, subcontractors’ equipment and company-provided items from agreed delivery point up to final destination.
• Support tendering and supply chain functions by defining transportation schemes, assessing feasibility and preparing related budget inputs.
• Define the overall Project Customs scheme during tendering and execution phases according to project fiscal organization, vendor location and applicable regulations.
• Support procurement activities by defining contractual delivery terms, providing transport costs, preparing packing specifications and shipping instructions.
• Liaise with Expediting & Inspection once goods are released for collection, ensuring timely shipment arrangement up to destination.
• Coordinate with Logistics to define Project Shipping instructions and ensure distribution through the Shipping and Customs Network to all transport offices involved.
• Support the Insurance department by ensuring proper notification where shipment value exceeds corporate insurance deductibles or when damage occurs during transportation.
• Review and approve Scope of Works, Purchase Requisitions and Technical Bid Evaluations relevant to Transport Frame Agreements and single dedicated shipments.
• Manage Transport Agreements and monitor utilization, approving related AfS / WO within power of attorney limits and authorizing SE / Progress Reports.
• Ensure proper document archiving and traceability of all records relevant to shipping and customs activities.
• Ensure the required information flow toward competent functions for liquidated damages and price revision matters.
• Assign Shipping & Customs Coordinators to projects and ensure adequate support from Shipping and Customs officers, including outsourced resources through the network when required.
• Participate in vendor qualification and provide feedback/reporting on owners, freight forwarders and customs brokers performance.

Skills

Shipping regulations

Incoterms knowledge

Budget monitoring

Transport planning

Education

Bachelor’s or Master’s degree in Logistics / related discipline

Tools

Microsoft Office

Document management systems

ERP systems (SAP)

Job description

Shipping & Customs Manager

As Shipping & Customs Manager you will respond to the Project Director/Technical Manager and be part of the Supply Chain / Logistics function within project execution scope. You will streamline shipping and customs activities, define the most suitable transportation and customs schemes, and supervise the safe, efficient and cost-effective movement of Saipem purchased materials, subcontractors’ equipment and company-provided items in compliance with project requirements, budget and schedule.

Responsibilities

• Streamline shipping and customs activities within the supply chain process, coordinating with Procurement, Expediting & Inspection, Asset and Operational Logistics to improve efficiency, competence and cost control.
• Define the best transportation and customs scheme, including feasibility and cost assessment, according to actual project requirements.
• Supervise and manage transport and customs formalities for Saipem purchased materials, subcontractors’ equipment and company-provided items from agreed delivery point up to final destination.
• Support tendering and supply chain functions by defining transportation schemes, assessing feasibility and preparing related budget inputs.
• Define the overall Project Customs scheme during tendering and execution phases according to project fiscal organization, vendor locations, material origin and applicable customs/fiscal regulations.
• Support procurement activities by defining contractual delivery terms, providing transport costs, preparing packing specifications and shipping instructions.
• Liaise with Expediting & Inspection once goods are released for collection, ensuring timely shipment arrangement up to destination.
• Coordinate with Logistics to define Project Shipping instructions and ensure distribution through the Shipping and Customs Network to all transport offices involved.
• Support the Insurance department by ensuring proper notification where shipment value exceeds corporate insurance deductibles or when damage occurs during transportation.
• Review and approve Scope of Works, Purchase Requisitions and Technical Bid Evaluations relevant to Transport Frame Agreements and single dedicated shipments.
• Manage Transport Agreements and monitor utilization, approving related AfS / WO within power of attorney limits and authorizing SE / Progress Reports.
• Ensure proper document archiving and traceability of all records relevant to shipping and customs activities.
• Ensure the required information flow toward competent functions for liquidated damages and price revision matters.
• Assign Shipping & Customs Coordinators to projects and ensure adequate support from Shipping and Customs officers, including outsourced resources through the network when required.
• Participate in vendor qualification and provide feedback/reporting on owners, freight forwarders and customs brokers performance.

What are we looking for?

Education

Bachelor’s or Master’s degree in Logistics, Supply Chain Management, Engineering, Business Administration, or related discipline.

Experience

Minimum 10–15 years of experience in shipping, customs, logistics or supply chain roles, with proven experience managing transport schemes, customs formalities, vendors, freight forwarders and customs brokers within oil & gas, energy, EPC or large project environments.

Languages

• Additional languages (Italian, French, Arabic) are a plus.

Technical Skills

• Strong knowledge of shipping, customs and international transport regulations, including customs documentation, declarations, VAT, tariffs, customs brokers and freight forwarder management.
• Ability to define overall Project Customs schemes according to project fiscal organization, vendor location, country of origin and local regulations.
• Expertise in transport planning, shipping instructions, packing specifications and Incoterms in line with project and contractual requirements.
• Experience with Scope of Works, Purchase Requisitions, Technical Bid Evaluations and Transport Agreements for frame agreements and dedicated shipments.
• Knowledge of port, air and sea operations, including documentation, handling, dangerous goods / out-of-gauge cargo and transport permits where applicable.
• Ability to manage cost estimation, budget monitoring, reporting and document archiving for shipping and customs activities.

IT Skills

• Proficiency in Microsoft Office tools.
• Familiarity with document management systems and logistics/shipping tracking tools.
• Experience with ERP systems (e.g., SAP) is an advantage.

What else should you know?

You will have the opportunity to coordinate international shipping and customs activities and support projects across EMEA and offshore/onshore locations, depending on project requirements.

What we can offer to you:

• Permanent Contract – Project-based position.
• Corporate Benefits: We offer a comprehensive benefits package.
• Working Hours: 45 hours (9 hours x 5 days). Availability may be required in line with project and operational shipping/customs requirements.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.