Project Secretary

Saipem; Doha; On-site; QAR 67,000 - 134,000; Full time

Benefits offered by this job

Comprehensive benefits

45 hours per week

Job summary

Saipem, Doha, Qatar, is seeking a Project Secretary to provide secretarial and organizational support to the Project/Client Management. The role includes handling calls, drafting communications, organizing archives, and supporting reports and presentations.

The candidate should have a Master’s or Bachelor’s in Business Administration or related engineering field with at least 3 years in office administration, preferably in oil & gas or energy sectors, and fluency in English.

Qualifications

• Master’s or Bachelor’s degree in Business Administration or related engineering discipline.
• Minimum 3 years of experience in office administrative positions, preferably in oil & gas, upstream offshore, or energy sector.
• Fluency in English is required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, Teams) and SAP;Calendar organization.

Responsibilities

• Provide secretarial and organizational support to the Project/Client Management.
• Receive and screen telephone calls and visitors; draft correspondence and emails.
• Organize archives and filing (paper and electronic) using integrated systems.
• Support preparation of reports and presentations with appropriate software.
• Occasionally attend meetings, take notes and write reports.
• Arrange international travel and complex itineraries; check passport/visa requirements.
• Prepare orders for materials for office activities; process project travel and expenses if required.

Skills

Office administration

English fluency

Education

Master’s or Bachelor’s degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

SAP

Calendar Organization

Job description

Company Description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our

At Saipem, your expertise helps shape the future globally for environmental sustainability.

Company Description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose Of The Position

• A Project Secretary has to provide secretarial and organizational support to the Project / Client Management as required.
• Guarantee general secretarial duties and an efficient service to the Project / Client Team

How can you support us?

• You will contribute to the project by supporting the following activities:
• Receive and screen telephone calls and/or visitors
• Know and use spoken and written appropriate foreign languages fluently
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
• Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend meetings, take notes and write reports
• Arrange international travel, handling also complex itineraries
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary for office activities (stationery, etc.)
• Process project, travel, expenses, if required

What are we looking for?

Education: Master’s or Bachelor’s degree in Business Administration or a related engineering discipline. Background: minimum 3 years of experience in Office Administrative positions, preferably within the oil & gas, upstream offshore, or energy sector. Languages: Fluency in English is required. Technical Knowledge: Word, Excel, PowerPoint, Outlook, Teams, SAP, Calendar Organization

What We Can Offer To You

• Permanent Contract – Project-based position
• Corporate Benefits: We offer a comprehensive benefits package.
• Working Hours: Office-based with 45 hours/weekly
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Doha, Qatar

Your opinion helps us grow every day! We would greatly appreciate it if you could share your opinion by completing this short, anonymous survey. https://forms.office.com/e/3sCe293xsf

Additional Information

We support your development! Do you feel you might not fit this role perfectly?

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

Each country needs to review the related privacy policy [insert your local legislation]. Where GDPR is applicable please use the following sentence. All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16).