Senior Project Secretary – Admin & Coordination Lead

ISS INTERNATIONAL SpA; Doha; On-site; QAR 90,000 - 120,000; Full time

Job summary

ISS International SpA is seeking a highly motivated Project Secretary to join our client in Qatar. The role provides comprehensive administrative and secretarial support to the Project Team, coordinating day-to-day activities, managing correspondence, scheduling meetings, and maintaining records to ensure compliance with health, safety, environmental, and quality standards.

You will coordinate internal and external meetings, support IT and office resources, ensure governance procedures are

Qualifications

• Seven years of relevant work experience; 3–5 years in major projects.
• Experience providing admin and IT support to project teams.
• Ability to coordinate meetings, manage calendars, and prepare minutes and action trackers.
• Familiarity with governance procedures and document control standards.

Responsibilities

• Coordinate internal and external Project meetings, including logistics and invites.
• Provide comprehensive admin and IT support to the Project Team.
• Ensure compliance with project governance procedures and manage records securely.
• Liaise with HR, Finance, and IT to fulfill administrative requirements and resolve issues.
• Identify and implement improvements to administrative processes and templates.

Skills

Meeting coordination

Administrative support

IT support

Governance & compliance

Stakeholder liaison

Tools

Teams

Zoom

SharePoint

Job description

ISS International SpA is seeking a highly motivated Project Secretary to join our client in Qatar. The role provides comprehensive administrative and secretarial support to the Project Team, coordinating day-to-day activities, managing correspondence, scheduling meetings, and maintaining records to ensure compliance with health, safety, environmental, and quality standards.

You will coordinate internal and external meetings, support IT and office resources, ensure governance procedures are