Senior Project Coordinator

AimGulf; Doha; On-site; QAR 60,000 - 120,000; Full time

Job summary

AimGulf in Doha, Qatar, is seeking a Project Coordinator to provide comprehensive administrative support to the Project Manager and team. The role focuses on planning, monitoring schedules, and ensuring timely completion of deliverables in a fast-paced environment.

Ideal candidates will have 5–8 years of project coordination experience, strong MS Office skills, and a valid driving licence. The position is full-time and requires effective communication across departments and stakeholders.

Qualifications

• 5–8 years of relevant work experience in project coordination, administration, or office support.
• Proficiency in Microsoft Office and strong communication/organizational skills.
• Ability to prepare administrative correspondence, reports, and project documentation.

Responsibilities

• Coordinate daily project activities and provide administrative support to the Project Manager and project team.
• Assist in planning, organizing, and monitoring project schedules, activities, and deliverables.
• Follow up with relevant departments and stakeholders to ensure timely completion of tasks.
• Maintain project trackers, action logs, schedules, and progress reports.
• Monitor project deadlines and highlight potential delays or issues to the manager concerned.
• Arrange project meetings, prepare agendas, record minutes, and follow up on action items.
• Support coordination of project resources, personnel, and operational requirements.
• Ensure effective communication and information flow between project team members and departments.
• Maintain an organized filing system for electronic and hard-copy documents.
• Prepare daily, weekly, and monthly reports as required by management.
• Collect, verify, compile, and maintain project-related data and information.
• Assist in preparing presentations, spreadsheets, letters, memos, and other administrative documents.
• Support document control activities and ensure proper distribution of relevant documents to authorized personnel.
• Act as a coordination point between project teams, management, clients, subcontractors, and other stakeholders.
• Respond to routine inquiries and direct requests to appropriate departments.
• Manage project-related emails, correspondence, and follow-up communications.
• Coordinate travel arrangements, accommodation, meetings, and other logistics when required.
• Support the coordination of personnel mobilization, site access, permits, and other project-related requirements.
• Perform additional project-related duties as assigned by the line manager.
• Report operational concerns, documentation discrepancies, and other issues to the relevant supervisor.
• Maintain professional conduct and protect confidential information.

Skills

Microsoft Office

Email communication

Data collection

Administrative reports

Driving licence

Education

High School Diploma

University Degree

Job description

AimGulf in Doha, Qatar, is seeking a Project Coordinator to provide comprehensive administrative support to the Project Manager and team. The role focuses on planning, monitoring schedules, and ensuring timely completion of deliverables in a fast-paced environment.

Ideal candidates will have 5–8 years of project coordination experience, strong MS Office skills, and a valid driving licence. The position is full-time and requires effective communication across departments and stakeholders.