[RWDHA] - Accounts Payable Supervisor

Rosewood Hotel Group; Qatar; On-site; QAR 55,800 - 78,120; Full time

Benefits offered by this job

Competitive salary

Accommodation in Lusail/ Pearl area

Birthday day off

Personalized development plans

Job summary

Rosewood Hotel Group in Qatar is seeking an Accounts Payable Associate to support accurate and timely processing of vendor invoices and payments. You will develop knowledge of the Accounting Manual, coordinate with section heads for Journal Vouchers, and verify invoices align with POs and receiving records.

You will prepare Payable Vouchers, issue checks, stamp as PAID, and ensure payment details are accurate before mailing.

Responsibilities

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Co-ordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as \"PAID\".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Perform all Accounts Payable Sub Ledger bookings.
• Review supplier statements regularly and investigate any outstanding items, discrepancies, duplicate invoices, or unapplied payments.
• Prepare and reconcile the monthly Accounts Payable Aging Report and ensure all overdue balances are properly explained and resolved.
• Review and process month-end accruals for goods received but not invoiced (GRNI) and other accrued expenses.
• Coordinate with Purchasing, Receiving, Cost Control, and department heads to resolve invoice discrepancies, pricing variances, and unmatched purchase orders.
• Ensure all supporting documents are properly filed and retained in accordance with company document retention policies and audit requirements.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.

Job description

Our Associate Experience

• A competitive salary and benefits package
• High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
• A birthday day off (because your milestones matter!)
• Personalized development plans and continuous learning opportunities to support your career journey

Your Role

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Co-ordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected. Also verifies that invoice amounts are correct.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as "PAID".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Perform all Accounts Payable Sub Ledger bookings.
• Review supplier statements regularly and investigate any outstanding items, discrepancies, duplicate invoices, or unapplied payments.
• Prepare and reconcile the monthly Accounts Payable Aging Report and ensure all overdue balances are properly explained and resolved.
• Review and process month-end accruals for goods received but not invoiced (GRNI) and other accrued expenses.
• Coordinate with Purchasing, Receiving, Cost Control, and department heads to resolve invoice discrepancies, pricing variances, and unmatched purchase orders.
• Ensure all supporting documents are properly filed and retained in accordance with company document retention policies and audit requirements.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.