Account Payable Supervisor - QHR

PHRS Recruitment; Doha; On-site; QAR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Accommodation in Lusail & The Pearl

Birthday day off

Career development plans

Job summary

PHRS Recruitment is seeking an Accounts Payable professional to join a leading hotel team in Doha, Qatar. The role focuses on processing vendor invoices, vouchers and payments, and ensuring accuracy within the accounting manual.

You will coordinate with department heads, maintain documentation, and support monthly financial statements while enjoying a comprehensive benefits package and professional development opportunities.

Responsibilities

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Coordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected. Also verifies that invoice amounts are correct.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as "PAID".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Perform all Accounts Payable Sub Ledger bookings.
• Review supplier statements regularly and investigate any outstanding items, discrepancies, duplicate invoices, or unapplied payments.
• Prepare and reconcile the monthly Accounts Payable Aging Report and ensure all overdue balances are properly explained and resolved.
• Review and process month-end accruals for goods received but not invoiced (GRNI) and other accrued expenses.
• Coordinate with Purchasing, Receiving, Cost Control, and department heads to resolve invoice discrepancies, pricing variances, and unmatched purchase orders.
• Ensure all supporting documents are properly filed and retained in accordance with company document retention policies and audit requirements.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.

Job description

The Associate Experience:

The hiring hotel believes that exceptional work deserves exceptional care. They are offeringa thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:

• A competitive salary and benefits package
• High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
• A birthday day off (because your milestones matter!)
• Personalized development plans and continuous learning opportunities to support your career journey

These benefits reflect our commitment to creating an environment where you thrive - professionally and personally - while building a meaningful career with them.

Your Role:

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Co-ordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected. Also verifies that invoice amounts are correct.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as "PAID".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Perform all Accounts Payable Sub Ledger bookings.
• Review supplier statements regularly and investigate any outstanding items, discrepancies, duplicate invoices, or unapplied payments.
• Prepare and reconcile the monthly Accounts Payable Aging Report and ensure all overdue balances are properly explained and resolved.
• Review and process month-end accruals for goods received but not invoiced (GRNI) and other accrued expenses.
• Coordinate with Purchasing, Receiving, Cost Control, and department heads to resolve invoice discrepancies, pricing variances, and unmatched purchase orders.
• Ensure all supporting documents are properly filed and retained in accordance with company document retention policies and audit requirements.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.