Accounts Payable Supervisor

Kempinski Hotel; Doha; On-site; QAR 201,000 - 335,000; Full time

Job summary

Kempinski Hotel in Doha seeks an Operational Accounts Payable Manager to oversee the full AP cycle, ensure accurate vendor invoicing and posting, and manage monthly payment runs. You will supervise AP staff and drive process improvements in a 5‑star hospitality setting.

Responsibilities include vendor reconciliation, compliance with Qatar WHT and local tax rules, and cross‑department collaboration with Procurement, Receiving, and F&B to align invoicing with goods/services received.

Qualifications

• Bachelor's degree in Accounting, Finance, or related discipline.
• 3–5 years finance experience; at least 2 years in a supervisory or senior AP role in a luxury 5‑star hotel.
• Proficiency in hospitality ERP systems (SunSystems, Opera, ACE) and advanced MS Excel.
• Familiarity with Qatar banking procedures, Qatar WHT regulations, and local vendor dynamics.
• Fluent in written and spoken English; Arabic is an advantage.

Responsibilities

• Oversee the complete accounts payable cycle from invoice matching to payment execution.
• Prepare weekly and monthly payment runs via corporate banking platforms, wire transfers, cheques and local transfers.
• Reconcile vendor statements and resolve outstanding balances or billing discrepancies.
• Serve as primary contact for vendor inquiries and maintain professional relationships.
• Supervise, train, and develop Accounts Payable Officers/Clerks.
• Identify opportunities to streamline AP processes and digitalize workflows.

Skills

Analytical skills

Attention to detail

Ethics

Cross‑departmental communication

Education

Bachelor's degree in Accounting/Finance

Tools

SunSystems

Opera

ACE

FMC Material Management

MS Excel

Job description

Operational Accounts Payable Management

Oversee the complete accounts payable cycle from invoice matching Three-Way Match PO Receiving Log Invoice to payment execution Verify vendor invoices for accuracy proper authorization correct general ledger coding and cost center allocations Prepare weekly and monthly payment runs via corporate banking platforms wire transfers cheques and local transfers Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies

Financial Controls & Compliance

Ensure compliance with Kempinski Finance Policies Uniform System of Accounts for the Lodging Industry USALI and Qatar financial regulations Support month-end and year-end financial closing activities including accrued expenses AP aging analysis and reconciliation of AP general ledger accounts Ensure accurate documentation for Qatar Withholding Tax WHT and statutory requirements where applicable Maintain clean audit trails for internal and external audit reviews

Vendor & Stakeholder Management

Serve as the primary point of contact for vendor inquiries maintaining professional relationships consistent with 5-star luxury hospitality standards Collaborate with the Procurement Receiving and Food & Beverage departments to align invoice processing with received goods and services Review petty cash disbursements and employee expense reports ensuring adherence to internal approval matrixes

Team Leadership & Continuous Improvement

Supervise guide and train Accounts Payable Officers Clerks Identify opportunities to streamline AP processes digitalize workflow tracking and reduce processing times

Criteria | Requirements

• Education: Bachelor s Degree in Accounting, Finance, or a related discipline.
• Experience: Minimum 3 5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
• Systems & Software: Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
• Local Knowledge: Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
• Languages: Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
• Core Competencies: Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.