Personal Assistant to COO

Luxury Trade & Marketing Group; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

Luxury Trade & Marketing Group (LTMG) & Lifestyle Equipment Solutions (LES) in Doha, Qatar seeks a meticulous Personal Assistant to support the COO with day-to-day administrative tasks and coordination. The role requires strong organization, professional communication, and the ability to manage multiple priorities with discretion.

The ideal candidate has 2–3 years of EA/administrative experience, a degree in business administration, and excellent MS Office skills.

Qualifications

• 2–3 years of experience in a Personal/Executive Assistant or similar role.
• Diploma or bachelor’s degree in business administration or related field preferred.
• Business-level English (speaking and writing).
• Excellent knowledge of Microsoft Office Suite with strong organizational skills.

Responsibilities

• Manage COO calendar, appointments, and reminders.
• Coordinate internal and external meetings with prep of materials.
• Track priorities, deadlines, and follow-ups for the COO.
• Prepare emails, letters, reports, and meeting notes.
• Organize executive files and digital filing systems.
• Arrange travel and itineraries as needed.
• Communicate professionally with employees, clients, and partners.
• Handle confidential information with discretion.

Skills

MS Office proficiency

English proficiency

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Problem solving

Education

Diploma or bachelor's degree in business/office administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

LUXURY TRADE & MARKETING GROUP (LTMG) & LIFESTYLE EQUIPMENT SOLUTIONS (LES)

Location: Doha, Qatar

Employment Type: Full-Time

We are looking for an organized, proactive, and dependable Personal Assistant to provide day-to-day administrative and coordination support to the Chief Operating Officer (COO).

This role is ideal for someone who is highly organized, communicates professionally, follows through on tasks, and can manage multiple priorities with discretion and minimal supervision.

Key Responsibilities:

• Manage the COO’s calendar, appointments, meetings, and reminders.
• Coordinate internal and external meetings and ensure all necessary information is prepared in advance.
• Maintain and track the COO’s priorities, action items, deadlines, and follow-ups.
• Follow up with departments and team members on reports, documents, and actions requested by the COO.
• Prepare and organize emails, letters, reports, presentations, meeting notes, and other documents.
• Assist with meeting agendas, minutes, action points, and follow-up.
• Organize executive files and documents, including proper digital filing.
• Coordinate travel arrangements, reservations, itineraries, and related requirements when needed.
• Communicate professionally with employees, clients, suppliers, partners, and external contacts.
• Handle confidential and sensitive information with a high level of discretion.
• Provide general administrative and coordination support to the COO as required.

What We’re Looking For

• Minimum 2–3 years of experience as a Personal Assistant, Administrative Assistant, Secretary, Office Coordinator, or similar role.
• Diploma or bachelor’s degree in business administration, Office Administration, or a related field is preferred.
• Business-Level English: speaking and writing.
• Exzellent knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• A basic understanding of and experience with the use of AI, to facilitate the effective use of this tool.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-up.
• Professional, discreet, and trustworthy.
• Proactive and resourceful with a problem-solving mindset.
• Able to work independently and manage changing priorities.
• Comfortable coordinating with employees at different levels of an organization.