Operations Coordinator - Lifting Solutions

EnerMech; Doha; On-site; QAR 78,000 - 123,000; Full time

Job summary

EnerMech in Doha seeks an Offshore Admin professional to manage the application process of Offshore & RLIC passes and coordinate with clients on crew mobilization and travel arrangements. The role requires handling timesheets, documentation uploads, and liaising with HR for renewals, ensuring accuracy and compliance across offshore operations.

The candidate will support the Technical Sales and Ops teams, maintain trackers, and participate in weekly mobility meetings to optimise service delivery

Qualifications

• Degree in Business/Engineering discipline.
• Experience in O&G industry is required.
• Experience with Offshore pass application system.
• Experience managing offshore medical appointments & OMFCs.
• Experience with manpower & equipment mobilizations.
• Local hires only - Qatar.
• 4–6 years of experience in a similar role.

Responsibilities

• Managing the application process of Offshore & RLIC passes
• Keep track of the passes' validity and update the tracker
• Follow up with crew on timesheet submission by month-end
• Submit timesheets to payroll
• Upload relevant documents & Certificates on DAWINCI Portal
• Coordinate with clients for Chopper bookings
• Coordinate with clients and vendors for crew mobilization and transportation to/from the heliport
• Generation of Job Number & Job Files
• Generation of Purchase Requisitions & Purchase Orders
• Booking flight tickets & accommodation
• Managing offshore medical appointments
• Managing OMFC renewals
• Keep the onboarding tracker up to date
• Attend the weekly meeting with the mobility AMEC lead

Skills

Office administration

Communication

Coordination

Education

Degree in Business/ Engineering

Job description

We are?

We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects. For over 50 years, we've been energizing our clients across the world with unrivaled expertise, equipment, and technology that supports the entire asset life cycle - offshore and on land. We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions. Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline, subsea, process, and valves - all designed to help you optimize performance, enhance reliability, and improve efficiency. With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies, making us a leading and trusted partner every step of the way.

Diversity & Inclusion

EnerMech is dedicated to fostering a diverse and inclusive organization. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities.

The Role?

• Monitoring the validity of QIDs & MVE visas
• Working closely with HR for renewals
• Register new clients and vendors on the AVL system
• Support the Technical Sales Rep on AVL registration
• Support the Ops team with RFQs, Quotes & invoicing

Main Responsibilities & Key Result Areas

• Managing the application process of Offshore & RLIC passes
• Keep track of the passes' validity and update the tracker
• Follow up with crew on Timesheet submission by month-end
• Submit timesheets to payroll
• Upload relevant documents & Certificates on DAWINCI Portal
• Coordinate with clients for Chopper bookings
• Coordinate with clients and vendors for crew mobilization and transportation to/from the heliport
• Generation of Job Number & Job Files
• Generation of Purchase Requisitions & Purchase Orders
• Booking flight tickets & accommodation
• Managing offshore medical appointments
• Managing OMFC renewals
• Keep the onboarding tracker up to date
• Attend the weekly meeting with the mobility AMEC lead

Requirements

• Degree in Business/ Engineering discipline
• Experience in O&G Industry
• Experience with Offshore pass application System
• Experience managing offshore medical appointments & OMFCs
• Experience with manpower & Equipment mobilizations
• Local Hires Only - Qatar
• 4-6 years of previous experience in a similar role