Executive Secretary

Mashreqbank PSC; Doha; On-site; QAR 201,000 - 268,000; Full time

Job summary

Mashreqbank PSC in Doha seeks an experienced Executive Secretary to support the Country Head with comprehensive secretarial services, calendar management, and stakeholder liaison. The role requires handling board packs, briefing materials, and high-level communications with clients, regulators, and executives.

The ideal candidate has 5–8 years of banking experience, excellent English, and strong organizational skills, including multi-tasking in a fast-paced banking environment.

Qualifications

• 5 to 8 years banking experience as Executive Secretary.
• Excellent command of written and spoken English.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills with ability to multi-task in a fast-paced environment.

Responsibilities

• Manage and optimize the CH's calendar, priorities, and engagements.
• Act as a gatekeeper and liaison between the CH and stakeholders (clients, regulators, board members).
• Prepare briefing materials, board packs, and executive presentations.
• Draft and review professional correspondence on behalf of the CEO.
• Coordinate senior leadership meetings, governance forums, and external engagements.

Skills

Calendar management

Stakeholder liaison

Executive communications

Microsoft Office

AI productivity tools

Project support

Education

Bachelor's degree from a reputed university

Tools

Microsoft Copilot

AI productivity tools

Job description

Job description

Job Purpose To support and assist the Country Head in meeting departmental objectives by providing full secretarial services.

Key Result Areas

Executive & Business Support

• Manage and optimize the CH's complex calendar, priorities, and engagements, ensuring alignment with strategic objectives
• Act as a gatekeeper and liaisonbetween the CHand internal/external stakeholders (clients, regulators, board members).
• Prepare high-quality briefing materials, board packs, and executive presentations
• Draft and review professional correspondence and communicationson behalf of the CEO

Operational & Coordination Excellence

• Coordinate senior leadership meetings, governance forums, and external engagements, including agenda setting and follow-ups
• Ensure seamless travel, logistics, and event management, including contingency planning
• Maintain confidential records, documentation, and information flowswith high accuracy and discretion.

Strategic & Project Support

• Support execution of strategic initiatives and cross-functional projects, tracking milestones and ensuring timely delivery.
• Follow up on projects and ensure key waypoints are met and stakeholders are working to ensure projects are on time.
• Conduct research, analysis, and preparation of summary insightsfor decision-making
• Act as a central coordinator across business, risk, operations, and support functions

Stakeholder & Communication Management

• Interface with C-suite executives, regulators, and key clients, maintaining professionalism and alignment
• Facilitate effective communication flow across leadership teamsto avoid bottlenecks
• Support Board and governance activities, including documentation, follow-up, and tracking actions.

Knowledge, Skills and Experience

• Graduate from a well reputed University.
• 5 to 8 years banking experience as Executive Secretary.
• Excellent command over written and spoken English.
• Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong working knowledge of Microsoft Copilot and AI-enabled productivity tools, leveraging them for:
  • Drafting executive communications and reports
  • Summarizing large information sets and meeting notes
  • Enhancing calendar, email, and workflow management
  • Dataanalysis, presentation and summarising by themes.

The leading financial institution in MENA
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Our mandate? To help customers find their way to Rise Every Day, partnering with them through the highs and lows to help them reach their goals and unlock their unique vision of success.
Delivering superior service to clients by leading with innovation, treating colleagues with dignity and fairness while pursuing opportunities that grow shareholders value.
We actively contribute to the community through responsible banking in our mission to inspire more people to Rise.