Executive Office Assistant & Administrative Coordinator

Flip retail; Umm Salal; On-site; QAR 60,000 - 100,000; Full time

Job summary

Flip retail in Umm Salal, Qatar seeks a dedicated Office Assistant to provide clerical and administrative support, aiding the General Manager and colleagues with planning and information dissemination. You will be the reference point for inquiries and an essential part of the team.

The role involves handling calls, coordinating meetings, filing, expense documentation and creating records like invoices and delivery notes. A strong, organized communicator with attention to detail will thrive here.

Qualifications

• Experience in office administration and clerical tasks.
• Ability to manage calendars and filing systems.
• Strong organizational and communication skills.

Responsibilities

• Answer telephone calls and redirect as needed.
• Manage daily/weekly/monthly calendar and arrange meetings.
• Prepare and disseminate documents, memoranda, and forms.
• File and update records for staff, customers, suppliers, and external partners.
• Assist and prepare regular reports.
• Develop and maintain filing system.
• Monitor office supplies and place orders.
• Arrange travel as required.
• Document expenses and submit records.
• Create various records such as quotes, invoices, and delivery notes.

Skills

Telephone handling

Scheduling

Filing documents

Clerical support

Tools

MS Office

Job description

Flip retail in Umm Salal, Qatar seeks a dedicated Office Assistant to provide clerical and administrative support, aiding the General Manager and colleagues with planning and information dissemination. You will be the reference point for inquiries and an essential part of the team.

The role involves handling calls, coordinating meetings, filing, expense documentation and creating records like invoices and delivery notes. A strong, organized communicator with attention to detail will thrive here.