Executive Assistant & Travel Planner

ABC; Doha; On-site; QAR 39,000 - 61,000; Full time

Job summary

ABC in Doha, Qatar is seeking a Personal Assistant to act as the first point of contact for callers and emails, manage the manager’s calendar, and organize meetings and events.

The role requires a Diploma in Secretarial or related field with at least 3 years of experience, discretion with confidential information, and strong communication and multitasking skills. Arabic language is an advantage. This on-site position includes liaising with staff, suppliers and clients, and travel planning.

Qualifications

• Diploma in Secretarial, Customer Service or related field.
• Minimum 3 years' customer service, secretarial and administrative experience.
• Discretion and trustworthiness: you will often be party of confidential information.
• Flexibility and adaptability.
• Good oral and written communication skills (Arabic advantage).
• Organizational skills and the ability to multitask.

Responsibilities

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.
• Managing and organizing meetings and appointments, often controlling access to the manager/executive.
• Organizing events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Plan travel, including flights, accommodation and ground transportation.

Skills

Customer service

Administrative support

Discretion

Organizational skills

Multitasking

Communication

Arabic advantage

Education

Diploma in Secretarial / Customer Service

Job description

ABC in Doha, Qatar is seeking a Personal Assistant to act as the first point of contact for callers and emails, manage the manager’s calendar, and organize meetings and events.

The role requires a Diploma in Secretarial or related field with at least 3 years of experience, discretion with confidential information, and strong communication and multitasking skills. Arabic language is an advantage. This on-site position includes liaising with staff, suppliers and clients, and travel planning.