Executive Assistant to CEO | Procurement & Contracts

Qureos Inc; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Qureos Inc. is seeking an experienced Executive Assistant in Doha, Qatar, to provide high-level executive support to the CEO and Executive Office. The role includes procurement, tender coordination, contract administration, and financial documentation, with cross-department collaboration.

The ideal candidate has 3–5 years in senior administrative roles, excellent communication, and the ability to manage confidential information in a fast-paced environment. Immediate joiner preferred.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• 3–5 years of executive assistance, senior management support, operations coordination, procurement, or contract administration.
• Experience supporting a CEO, Deputy CEO, Managing Director, or other senior executive is highly preferred.
• Experience with tender documentation, RFPs, RFQs, BOQs, procurement coordination, or contract administration is an advantage.
• Experience coordinating LPOs, POs, invoices, work orders, and financial approvals is preferred.
• Experience across multiple departments, subsidiaries, or business units is an advantage.

Responsibilities

• Provide administrative and executive support to the CEO and Executive Office.
• Manage executive calendars, appointments, meetings, travel arrangements, and related logistics.
• Prepare and review executive correspondence, reports, presentations, meeting agendas, and confidential documents.
• Coordinate board meetings, executive meetings, and stakeholder communications.
• Track meeting action points, pending decisions, and outstanding tasks with timely follow-up.
• Handle sensitive contracts, financial information, HR matters, and executive communications with confidentiality.
• Coordinate with internal and external stakeholders on behalf of the Executive Office.
• Assist in procurement, tender coordination, and contract administration as needed.
• Coordinate activities across CEO Office, Finance, Operations, and other units.

Skills

Executive support

Calendar management

Communications

MS Office

Vendor coordination

Procurement coordination

Contract administration

Cross-department coordination

Attention to detail

Education

Bachelor's degree in business administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Qureos Inc. is seeking an experienced Executive Assistant in Doha, Qatar, to provide high-level executive support to the CEO and Executive Office. The role includes procurement, tender coordination, contract administration, and financial documentation, with cross-department collaboration.

The ideal candidate has 3–5 years in senior administrative roles, excellent communication, and the ability to manage confidential information in a fast-paced environment. Immediate joiner preferred.